document scanning services from Pro-Doc

Outsourcing scanning can save you time and money

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Many businesses have to deal with huge volumes of paperwork on a daily basis, covering everything from proposals and budget reports, through to contracts, invoices and human resources files. These are just a few examples, making up only a tiny percentage of the paperwork your staff is likely to have to cope with.

Scanning documents to convert them into digital files is an obvious solution and can help you keep on top of paperwork but by trying to scan ‘in-house’, you’re likely to cause a number of problems including paper jams, poor image quality and wasted staff time. Multifunctional office scanners simply aren’t designed to cope with large volumes of paperwork generated by most offices and with this in mind; outsourcing scanning provides a cost-effective solution to document management.

Scanning services provided by Pro-Doc

We offer a range of highly-efficient scanning services, designed to meet the individual requirements of businesses and organisations of all shapes and sizes, including legal companies, schools, colleges and universities.

Our scanning equipment has the capability to scan large volumes of paperwork in all sizes and formats, including historical documents, archives, architectural plans and financial documents. The image quality of each document is automatically enhanced, offering you the reassurance that the digital versions are easy to search and read. Documents can be converted into a wide range of digital formats, designed to be easy to search, access and share – regardless of where you are.

Contact us to find out more about the benefits of document scanning

If you’re looking for a way to improve efficiency, cut costs, reduce storage and enhance collaboration, document scanning offers the ideal solution. If you would like to find out more about our range of document scanning services, or to talk through your individual requirements, why not get in touch with us today?

document management services

Preparing to go paperless? Online document storage offers the ideal solution

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Cut costs and improve efficiency with online document storage solutions

If going paperless is one of your business goals, online document storage is the ideal way to streamline your systems, reduce storage space and cut down costs. All businesses face the prospect of finding ingenious ways to process and store paperwork which can easily begin to take over your premises.

How can PDM help?

Here at PDM we offer a range of document management and archive solutions, available for businesses and organisations of all shapes and sizes. Digitising your documents by using our document scanning service is the ideal way to help free up valuable storage and office space.

Documents of all sizes and format are suitable for scanning, from architectural plans and historical archives, through to financial and legal paperwork such as contracts or invoices. We use powerful high-speed scanning equipment with the capability to scan documents quickly and efficiently, before converting them into the digital format of your choice. Once scanned and digitised, documents can then be stored using a secure online storage facility.

Digitised documents can be easily accessed and are designed to be shared and viewed easily – regardless of where you are. Not only does this offer an effective way to reduce the amount of paper you need and physical document storage, it also has the potential to vastly improve staff collaboration and streamline systems.

Online document storage offers the following benefits:

  • Data is stored securely and found and retrieved from multiple locations using a web browser
  • Relevant permissions can be set, enabling you to control who has access to certain documents
  • Digitised documents can be filed and indexed in an electronic ‘filing cabinet’; designed to eradicate time spent looking for documents. Keyword search functionality is available and can be used to find information quickly

Contact PDM to find out more

We work with a wide range of businesses and organisations, from schools and colleges, through to legal firms and manufacturing companies. If you’d like to find out more about the benefits that online document storage could offer your business or organisation please don’t hesitate to get in touch.

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Make improved streamlined document management a New Year resolution for your business

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So it’s the time of year when we make New Year resolutions and alongside the usual suspects such as losing a few pounds or getting more exercise, why not thinking about making some resolutions for your business?

From improving efficiency and taking on new staff, through to reducing overheads or even relocating to new premises, streamlining the way to you manage, share and store data can have a significant impact upon all of these areas and more.

Maximise office space with online document storage

If your office is feeling cramped and cluttered, rather than going to the trouble and expense of moving, it can be well worth taking a good look at how much storage space is being taken up by paperwork and documents. Using online document storage is the ideal way to free up space and once paper documents have been scanned and digitised, they can be securely shredded or moved to an off-site storage facility. Online document is completely safe and secure and once converted into a digital format, documents can be shared or accessed at the touch of a button.

Document scanning designed to increase productivity and improve accuracy

Depending on the nature of your business, document scanning and data capture offers a highly efficient way to record and store data. Unlike manual data entry which is incredibly time-consuming, document scanning and data capture are accurate, fast methods of entering large volumes of information, helping you speed up data processing and make better use of staff time.

Ensure you meet the new GDPR regulations

As we’ve discussed in previous blog posts, there’s not long to go until the new GDPR regulations come into effect. By digitising your records, your staff will be able to find data much faster whilst helping to ensure you meet the GDPR regulations which will come into effect in May this year.

Get ready to meet your 2018 business goals

Regardless of what you do or how you do it, here at Pro-Doc we offer a range of effective document management solutions suitable for businesses and organisations of all shapes and sizes. From schools and colleges, through to manufacturing and financial companies, our document management services can help you save time and money.

If you would like to find out more, please don’t hesitate to get in touch to talk through your individual requirements.