The team here at PDM would like to take the opportunity to wish all our clients a very merry Christmas and a happy New Year!
We’ll be back in the New Year with more news, views and advice on the world of document management and storage but in the meantime, happy Christmas from all at PDM!
The Christmas holidays are rapidly approaching and if you’re planning on closing your business premises for a couple of days, it’s important to ensure all business-critical information is stored safely and securely. Many businesses still rely on physical document storage and keep important paperwork, including highly sensitive information, in unlocked filing cabinets. Not only is this sort of approach highly risky in terms of business security, it could also leave you exposed when it comes to your data protection responsibilities.
Obviously ‘physical’ security is important for your business and it goes without saying that your premises need the protection a burglar alarm etc. However, whilst computer equipment is susceptible to theft, don’t overlook the information stored on computers and digital devices. Here at PDM we provide a range of cost-effective and highly secure document storage solutions, designed to store all types of documents – from accounts and human resources information, through to archives, correspondence and more – online in a cloud storage system.
Paper documents are prepared for cloud storage by scanning them into a digital format. Digital documents are designed to be highly searchable, enabling you to find the information you need quickly and without having to manually look through mounds of paperwork. Not only does this help to save time, it can also have a positive impact upon productivity. In addition, the online document storage solutions we offer are designed to integrate with other professional systems, such as accountancy software like Sage, or the E-discovery and E-disclosure tools used by solicitors.
We provide specialist document management solutions for legal firms, schools and colleges, along with services designed to be tailored to suit the individual requirements of different businesses. If you would like to find out more about how we can help you improve the way you store and manage documents, please don’t hesitate to get in touch.
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