document scanning services from Pro-Doc

Data capture could help you transform the way you run your business

What is data capture?

Data capture is an electronic process which captures and extracts the data from paper and digital documents documents, offering the capability to search or share information at the touch of a button. This means that using data capture can help you streamline business processes, free up staff time and reduce storage space.

How does the data capture process work?

Before the information can be extracted from paper documents they have to be scanned. Scanning is incredibly quick and efficient; here at Pro-Doc we use powerful scanners which can scan many thousands of documents in a single day. No matter the age, size or type, almost any document can be scanned, from postage stamps up to architectural plans, through to legal documents, correspondence, invoices or historical documents.

After the scanning process is complete, documents can be quickly converted into the digital format of your choice, such as HTML and PDF file formats. Optical character recognition – OCR – is then used to convert the scanned version of a document into a fully searchable format.

Can all types of data be captured?

The simple answer to this question is yes! OCR allows for the conversion of most types of printed text, regardless of how the page has been laid out, the font used, or how the text is arranged upon the page. OCR produces incredibly accurate results and once a document has been converted, you’ll be able to share the data quickly and efficiently.

Intelligent Character Recognition (ICR) provides a way to take the data capture process to another level. Designed to interpret and capture handwritten text; this powerful software has the ability to interpret handwriting of any size or style; either from purely handwritten documents or documents with a combination of handwriting and typed text. As with OCR, ICR offers an exceptionally useful way to capture, search and share data from written records, archives and historical documents.

Using data capture to free up storage space

One of the biggest benefits of data capture is the reduction in document storage space it can offer. Once documents have been scanned, a wide range of online document storage solutions are available, providing safe, secure storage. Designed to help you streamline your business processes and free up valuable storage space, storing documents electronically, rather than in a traditional filing cabinet (or a pile on your desk!) can help you revolutionise the way you work and run your business. Online data storage facilities are actually pretty simple and once the original, paper versions of your documents have been scanned, the digital versions are stored electronically, ready to be accessed as and when you need them. It’s even possible to request copies of the original, paper documents, or to have the paper versions shredded, all at the touch of a button.

Data capture solutions from Pro-Doc

We offer a range of data capture solutions, designed to help businesses and organisations reduce their reliance on paper, streamline their systems and reduce storage. If you would like to find out more, or talk through your requirements, please don’t hesitate to get in touch.

legal document copying scanning services

Specialist legal services designed to help you save time and money

We provide document copying and management services for legal firms

Running a law firm often means having to spend significant amounts of time and money copying legal documents. Copying costs can be very difficult or even possible to recoup when charging fees for a case. At Pro-Doc we provide a range of specialist services designed for legal firms, offering an efficient way to save valuable staff time, whilst significantly reducing the costs spent on expensive printer cartridges, toner and paper.

In addition, by using our specialist legal service; you’ll have a way to accurately record the costs that come with copying legal documentation. Not only does this make it much easier to fully cover costs from clients, it will also free up valuable staff time.

Put an end to time-consuming in-house photocopying

Time is money and with this in mind, it’s vital to have access to a safe, secure and reliable legal copying service. Here at Pro-Doc we aim to offer an exceptionally fast turnaround on all legal copying, from court bundles through to conveyancing documents.

E-disclosure services from Pro-Doc

Electronic disclosure or E-disclosure is simply the process which is used to capture, collate, restore and manipulate the large quantities of the legal documentation that is required during the process of disclosure in civil litigation. Designed to identify the required documents from large volumes of unsorted documents efficiently, when E-disclosure is combined with the digitisation of paper documents, the result is a comprehensive library of documents, designed to enable a full disclosure.

Contact PDM to discover how our specialist legal services could help cut costs and improve efficiency

The specialist legal services we offer are designed to provide a reliable, effective way to capture, store and manage legal data. If your business is struggling to cope with the cost and management of large volumes of paperwork, why not make use of our services? Not only will our specialist legal services help free up valuable time, they also offer a more efficient way to accurately pass on the costs of document copying directly to your clients.

Contacting us is easy: simply call 01274 883459 or email