Here at PDM we have many years of expertise in the secure digitising of records. The need to accurately and securely capture paperwork for safeguarding purposes is something which is of particular relevance to education providers to ensure they comply with the latest data protection regulations.
According to guidelines set out by the Department of Education in 2016, schools and colleges have a duty to record in writing all concerns, discussions made and the reasons for those decisions. As a result, many schools and colleges now ensure they adhere to these guidelines by using software applications designed to monitor safeguarding, child protection and a wide range of welfare and pastoral issues.
Using specially designed software enables those involved in safeguarding to be altered immediately to any issues, whilst allowing senior leaders to build a chronology surrounding the student concerned. As such, reports on vulnerable individual pupils and groups of pupils can be quickly and easily generated for case conference meetings, governors and Oftsted. However, to integrate existing paper records into the system a complete data capture and document scanning process is required. We are experts in this area and have the expertise to securely scan and then transfer paper documents into a user-friendly, fully secure archive, designed to allow you to correctly manage these important documents within your school system.
PDM – the document management experts
Our services are fast, reliable and efficient, with an emphasis upon security and confidentiality at all times. Prioritising the protection of sensitive information is of paramount important to us, providing you with reassurance that your important documents are in safe and reliable hands. Get in touch to find out more about how our services can help you.