document management for schools

Enhancing Document Management in Schools and Colleges: Secure Solutions for a Streamlined System

As the long summer holidays quickly draw near, schools and colleges face the double challenge of a bustling schedule of exams and end-of-term events. During such a busy period, many school administrators struggle to allocate time for effective document management. Furthermore, there is considerable pressure to securely and accurately manage and store safeguarding records, following the latest guidelines.

The Department of Education issued guidelines back in 2016 titled ‘Keeping Children Safe in Education – Statutory Guidance for Schools and Colleges’, highlighting the responsibilities schools and colleges have regarding record-keeping. To comply with these requirements, numerous educational institutions have since employed specialised software that monitors child protection, safeguarding issues, and various other welfare and pastoral concerns. This software consolidates all related data under one umbrella, securely saving it in a central repository.

Such organised document storage systems allow immediate access for the relevant authorities to any concerns, enabling senior leaders to compile detailed chronologies for individual students. With the simple press of a button, reports on vulnerable students and groups can be generated. These reports are invaluable during Ofsted inspections, case conferences, or meetings with governors.

While document management software significantly streamlines information storage and management for educational institutions, integrating existing paper records remains a vital step to achieving a comprehensive system. This is where our expertise comes into play. We offer complete data capture and document scanning services that securely incorporate paper documents into an easily manageable archive.

Secure Solutions from the Document Management Experts

With nearly two decades of experience in scanning and digitising records for a variety of organisations, including schools, colleges, and universities, our services are quick and dependable, emphasising security and confidentiality. Our systems are thoroughly tested and audited to uphold the highest standards of security.

For more details on how we can assist you in safely and securely managing your educational institution’s documents, please contact us to discuss your specific needs.