document management system

Specialist document storage solutions for schools and colleges

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Document management systems from Pro-Doc

Schools and colleges have to cope with huge amounts of paperwork; from records of individual students through to invoices, staff details and financial documents. However, unlike many organisations, the secure and accurate capture of paperwork is of paramount importance for educational establishments.

According to safeguarding guidance published by the Department of Education in 2016, schools and colleges have a particular duty in terms of record keeping: “all concerns, discussions and decisions made and the reasons for those decisions should be recorded in writing.”

With this in mind, increasing numbers of schools and colleges now use a specialist software application designed to help monitor child protection, safeguarding and a wide range of pastoral and welfare issues which are stored centrally. This central storage ensures that the relevant people are alerted immediately to any possible issues, with reports on vulnerable pupils and groups of pupils produced at the touch of a button. Whilst this system works well, to close the loop existing paper records must be integrated into the system and this is where we can help.

Here at Pro-Doc we provide a complete data capture and document scanning service, designed to facilitate the transfer of paper documents into a simple to use, secure document archive and management system.

Contact Pro-Doc to find out more

We have more than 15 years of working with organisations of all shapes and sizes, offering secure and reliable scanning and digitisation services. Our systems have been thoroughly tested and audited to enable us to ensure the highest standards of security and confidentiality. If you would like to find out more about how we can help you transform your paper records into a digital record, ready to be incorporated into your safeguarding software, please don’t hesitate to get in touch.

document scanning services

Save space, time and money with our document scanning services

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Document scanning services in Leeds and Bradford

Here at Pro-Doc we provide a wide range of document scanning services, all designed to help our clients save time and money whilst improving efficiency.

Whether you have documents or records which you need to access regularly, or a looking for a way to free-up physical storage space, scanning can provide the ideal solution. Once scanned, documents can be converted into a digital format which is easy to access at an equivalent cost to four years of physical archiving.

Scanning services for documents of all shapes and sizes

Document scanning can be used to convert physical documents of almost any size, shape, age or quality into a digital format and is an ideal way to reduce the storage space required for architectural drawings, survey maps, legal documents, archives, personnel files, voices and historical records. Whether your documents are the size of postage stamps or in a book format, our powerful scanners make fast work of scanning documents, offering the capacity to scan up to 100,000 images each week. Once scanned, digital documents can be storage in a range of formats including PDF, JPG and TIFF, depending on your individual requirements.

Contact Pro-Doc for further information

We work with a wide range businesses and organisations, from construction companies and legal firms, through to schools colleges and universities. If you would like to talk to us to us about your requirements we’d love to help – why not get in touch to find out more about our document scanning services?