document management services

Is online document storage right for your business?

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Cost effective document management solutions provided by PDM

If you’d like to be able to store information in one central place whilst saving time and money, then the answer will be yes, online document storage is right for your business! There is sometimes a misconception that online document management and storage are the preserve of big corporations, however over recent years it is something which is increasingly being used by businesses and organisations of all sizes.

What is online document storage?

Often referred to as cloud storage, an electronic document storage management system is a central digital repository, designed to hold all of your documents, information, files and records. Documents of all types and sizes can be stored; from legal documents, archives and architectural plans, through to data, accounts and personnel records. Depending on your needs, digital documents can be stored in either a cloud storage system or in a system hosted by your business.

Moving to online document storage begins with the ‘capture’ of paper documents and files; this is done using a document scanning system. Th powerful scanning systems we use here at Pro-Doc have the capability to scan hundreds of documents at a time and once documents have been scanned, they are converted into digital files, ready to be accessed as and when you need them.

One of the most significant benefits of moving to an electronic document management system is the improvement in workflows. Documents can, for example, be automatically forwarded to a particular member of staff or department, whilst information can be found quickly and efficiently using keyword search.

Security is, of course, a concern for all businesses but today’s electronic document management systems are designed to provide unparalleled levels of protection through secure user access, so you can relax in the knowledge that your business critical information is safe and protected.

Contact Pro-Doc to find out more

If you would like to discover how you could save money and transform workflows with electronic document management, why not get in touch for further information? We are an established company based in Bradford, offering a wide range of secure document management and storage services including document scanning, cloud storage and specialist services for legal companies.

document management solutions

Could you go paperless?

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Achieve your goal of a paperless of office with our document management services

Over recent years there has been increasing talk of paperless offices. However, whilst technology such as fax machines and pagers have been relegated to history, mountains of paperwork still seem to be a feature of many offices.

Going paperless offers a range of benefits and with this in mind, we thought we’d explore how we can help you turn life without paperwork into a reality.

Why go paperless?

The most obvious reason to go paperless is the amount of money it could help you save! Paper is expensive, not least in terms of the cost to your business but also in its impact upon the environment. Many businesses are now actively trying to reduce the amount of paper they use, with many aiming towards an entirely paperless office.

Whilst paper expensive to buy, there are also additional costs which tend to be overlooked including photocopying, storage and postage. Reducing how and when you use paper will cut these costs, helping you save money which could be invested elsewhere into your business.

Cutting down on paperwork can also help you make significant savings in terms of time. Paperwork is time-consuming; whether you’re searching through piles of it, processing documents, filing or finding places to store it! Reducing paperwork administration not only improves staff morale, it also improves efficiency, productivity, customer service and more.

Last and by no means least, moving towards digital communication rather than traditional paper can make all the difference to the success of your business. Digital communication is quick (almost instant in many cases) and easy and once digitised, information and documents can be accessed at any time and from any place.

Get in touch with us

At PDM we offer a range of services designed to help businesses and organisations transform the way they work by reducing the amount of paper they use. To find out more about our services, call 01274 883459 or email info@pro-doc.co.uk