document management systems

What are the business benefits of document scanning?

/in /by

Document scanning services from PDM – the document experts

If your business relays upon having regular access to documents and records, the chances are that you have large amounts of physical documents to store. Document scanning offers a highly efficient and cost-effective way to reduce the amount of physical storage space your business needs. In fact, our document scanning costs – providing them in an easy-to-access format – equates to just four years of paying for physical archiving. In addition, when you bear in mind that there is a legal requirement to retail documents for at least seven years for tax purposes, our document scanning services offer a cost-effective, efficient alternative.

Here are just a few examples of the benefits of document scanning:

• As already mentioned, the need for space to store physical documents is significantly reduced. This offers the capability to use the space in a more cost-effective, practical way; such as room for new members of staff, equipment or simply a more spacious office!
• Once documents have been scanned they are converted into a digital format. We have the expertise to convert paperwork into formats including PDF, JPG or TIFF, depending on your individual requirements.
• Digital files are much easier to search than their paper counterparts; enabling your team to find the information they need at the touch of a button, rather than having to leaf through mountains of files and folders.
• Digital files are safe and incredibly secure. In addition, you’ll be able to view them regardless of whether you’re in the office or not, making working from home much easier.
• We are able to scan physical documents of all shapes and sizes: from postage stamp size, through to architectural plans and drawings larger than A0 size. In addition, we are also able to scan books and documents currently stored as Microfilm or Microfiche.

Get in touch to find out how PDM can help you cut document storage costs

To discover how our services can help you reduce the time and money you spend on document storage, get in touch by calling 01274 883459 or email info@pro-doc.co.uk

New Year, new approach to working?

/in /by

Document management and storage solutions from PDM

A New Year is the ideal time to make a fresh start and maybe try a few changes! With this in mind, the last few months have been incredibly challenging for many businesses who’ve had to cope with finding ways to management working from home, whilst maintaining normal levels of production or service.

At PDM we are experts in helping businesses to work smarter by providing a wide range of cost-effective document management and storage solutions including scanning services, data capture, PIQNIC archive management and mail room services. Here is an overview of how we can help your business:

  • PIQNIQ is an innovative smart software platform which is designed to manage everything in one place: files, tasks, project, teams, communications and decisions. Where PIQNIC differs with other planning/management software is that it also offers highly secure and incredibly powerful document management. PIQNIC comes highly recommended by our team because it enables businesses to work in a way that meets current and future challenges, information is stored safely and safeguarded but ready for instant access, whilst replacing the need for multiple apps or software. In addition, PIQNIC also enables businesses to work smarter by reducing reliance on distractions such as emails and meetings.
  • Scanning is idea for any business which needs to be able to access documents and records on a regular basis. Designed to offer a great solution to finding room to store large quantities of physical documents, scanning documents into a digital format makes them easily accessible.
  • Not only do physical document archives require lots of space, they are also difficult and time consuming to search, regardless of how well organised they are. Data capture is used to extract information and files from physical documents, making them readily available for immediate access.
  • We offer a range of hybrid mail services, designed to take the hassle out of sending and receiving business mail. Our PDM-Post service is highly cost effective; offering significant savings on printing, paper and mailing costs.

Get in touch with PDM to find out how we can help you transform the way you run your businesses

We offer a wide range of services, including specialist services for legal firms and schools, designed to help you run your business or organisation in a why that’s cost effective and efficient. To find out more, get in touch with us by calling 01274 883459 or email info@pro-doc.co.uk