document management solutions

Human resources departments are at risk of being over-burdened by paperwork

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Transform the efficiency of your HR department with a specially designed document management system

As a result of the nature of their work, unfortunately human resources departments are often very reliant on significant amounts of paperwork. From job application forms, through to staff reviews, feedback and staff management, HR processes tend to be very paper-heavy. This means that storage problems can easily arise as HR documents have to be easy to access and stored for a certain length of time to meet document storage regulations. However, as a business expands and its HR archive multiplies, storing and managing such a large amount of paperwork can become time-consuming and problematic.

Despite the fact that human resources departments can very reliant on paper, an increasing number are moving towards the goal of a paperless office. It’s not hard to see why: it takes a great deal of time to manage staff records and because records have to be stored for duration of employment and beyond (this can be decades when it comes to company pensions), the need to find a digital solution is becoming increasingly urgent for many HR departments.

Store and manage HR paperwork with a digital document storage solution

Digital document storage is the ideal way for HR department to make significant reductions to the amount of paper they add to an already overburdened document storage system. Information can be located, accessed and shared instantly, ensuring digital document storage is an efficient, easily-achievable option for HR departments of all sizes.

However, it is also important to note though that although moving to a digital document storage system is a positive first step to take towards a paperless office, there’s still the issue of storing existing physical paper records. We have the expertise to help with this too thanks to our efficient and cost-effect scanning service. We use powerful scanning equipment which has the capability to scan hundreds of documents a day, converting them into digital files, designed to be stored, managed and searched electronically. Not only does scanning documents in this way have the potential to transform the way your HR team work, it will also improve efficiency, security and helping to cut costs.

Contact us to discover how our document storage systems could help your business

We provide a range of cost-effective services ideal for businesses and organisations of all sizes. To find out how digital document management could transform your business processes, get in touch with PDM by calling 01274 884359 or email info@pro-doc.co.uk

Where next for cloud-based document storage?

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The past 10 months or so have clarified what we already know: being able to access your data regardless of where you are is vital to the continuity and even survival of your business. Those organisations which still rely upon working with on-site system found themselves facing real problems in accessing information remotely; either because it was locked in a physical filing cabinet, or stored in an unreachable app on a local server.

As a result of having to embrace home working at such short notice, even organisations and businesses which tend to rely upon ‘traditional’ workflow systems are embracing remote working teams and turning to the cloud.

The benefits of cloud working are something that we often talk about in our blog posts: from gains in efficiency and universal access, through to a reduction in costs. However, getting to the point where you’re ready to switch involves thinking about the technology you need. Remember that for remote working to be effective, the right information has to be in the right hands at the right time in order to facilitate decision making or improve efficiency. Making all this happens is where document management services come in.

Although document management might feel like a relatively new concept, in layman’s terms it is simply the integration and aggregation of content from a number of different sources; it’s far easier to do this when documents are stored in the cloud rather than in a physical filing cabinet.

So where next? Moving to a cloud-based document management system will give you the capability to make sure content can flow and be easily shared between different applications, without duplicating, replicating or emitting any data. Unfortunately, seamless content sharing such as this simply isn’t possible with on-premises systems which can keep up with ever-changing legislation and technological developments.

Document management and storage solutions from the document management experts

Here at Pro-Doc we specialise in providing our clients with highly secure cloud-based document storage and management solutions designed to help them work smarter. We understand that you may be apprehensive about the possible disruption and cost of getting to grips with new technology. Our team are experts in working closely with businesses and organisations of all sizes and we can help you choose a system which meets your budget and requirements, whilst providing you with the support and guidance you need.

If you would like to find out more about how we can help your business save time and money whilst improving efficiency, get in touch by calling 01274 883459 or email info@pro-doc.co.uk