document management solutions

Is your business being held back by paperwork?

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Document management solutions for businesses of all shapes and sizes

Do you struggle to find enough space to store important documents and paperwork? Is it time-consuming and difficult to find information you need quickly? Is your office becoming cramped and cluttered with piles of unfiled documents? Are you incurring additional costs on extra physical storage space for paperwork? If you’ve answered yes to any of these questions, you and your business would definitely benefit a more modern, streamlined approach to document management

Online document management systems save time and money

The ‘traditional’ method document storage calls for lots of space to store paperwork such as filing cabinets and shelving, whilst requiring lots of time to search through files to find information. Furthermore, thanks to the recent changes many businesses have had to make in order to find a new way of working, increasing numbers of people are now choosing to work from home where possible.

Not only is a reliance upon paper-based storage highly inefficient, it is likely to slow down your business systems and processes. Furthermore, in turn this could also negatively impact upon your ability to provide efficient customer service, whilst over-burdening and pressurising staff.

Moving to an online document management and storage system offers a range of real benefits including:

• a well -organised, de-cluttered, tidy office which presents a professional image and has plenty of room for staff to move around
• significant improvements in efficiency – documents can be searched and information located at the touch of a button
• online document management is completely safe and secure – unlike physical storage, documents and sensitive information are protected from theft, flood or fire
• once an online document storage system has been put in place, staff have time to concentrate on their role, rather than wasting time searching for documents or information
• we offer a range of document management and storage solutions with options suitable for all budgets and requirements
• we are able to provide professional support and guidance to help you find the best solution for your budget and requirements, whilst ensuring a safe and efficient move to an online system
• we provide specialist document management services, designed to meet the unique requirements of legal firms, schools and colleges

Get in touch to discover how to free your business from the paperwork burden

To find out more about how online document management could help you save money and improve efficiency, get in touch by calling 01274 883459 or email info@pro-doc.co.uk

document scanning services

What’s the difference between self storage facilities and managed document storage?

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Secure document storage solutions from the document management specialists

As one of Yorkshire’s leading document management companies, we often come into contact with companies who have been using self-storage or a lock-up facility to store documents. In addition, many of these companies are using self-storage facilities to store business critical documents.

Many companies use self-storage facilities to cope with limited office storage space, when having a reorganisation or employing a new member of staff, for example. However, it’s important to be aware of the pitfalls of using this type of storage on a long-term basis.

Although described as ‘local’ many self-storage facility are anything but as the majority are located in out of town locations. This means the expense and inconvenience of you or your staff having to travel to access the documents you need. This is especially disruptive when a document is required quickly or your team are likely to be working from home for at least some of the time.

More importantly, as a result of the GDPR regulations which came into effect a couple of years ago, organisations need to be able to access information in a timely manner if a request is received for information. Furthermore, if your documents are stored off-site or inefficiently, it could be difficult to respond to requests in a timely manner and in line with legislation.

Efficient, successful document management can only achieved by being able to access and share documents quickly and efficiently. In addition, you also need the reassurance that they are secure and safeguarded from theft or damage by the elements. With this in mind, managed document storage offers the best solution.

Managed documents storage from one of Yorkshire’s leading document management companies

If you would like to find discover how managed document storage could transform the way you run your business, please don’t hesitate to get in touch by calling us on 01274 883459.