Secure document storage solutions from the document management specialists
As one of Yorkshire’s leading document management companies, we often come into contact with companies who have been using self-storage or a lock-up facility to store documents. In addition, many of these companies are using self-storage facilities to store business critical documents.
Many companies use self-storage facilities to cope with limited office storage space, when having a reorganisation or employing a new member of staff, for example. However, it’s important to be aware of the pitfalls of using this type of storage on a long-term basis.
Although described as ‘local’ many self-storage facility are anything but as the majority are located in out of town locations. This means the expense and inconvenience of you or your staff having to travel to access the documents you need. This is especially disruptive when a document is required quickly or your team are likely to be working from home for at least some of the time.
More importantly, as a result of the GDPR regulations which came into effect a couple of years ago, organisations need to be able to access information in a timely manner if a request is received for information. Furthermore, if your documents are stored off-site or inefficiently, it could be difficult to respond to requests in a timely manner and in line with legislation.
Efficient, successful document management can only achieved by being able to access and share documents quickly and efficiently. In addition, you also need the reassurance that they are secure and safeguarded from theft or damage by the elements. With this in mind, managed document storage offers the best solution.
Managed documents storage from one of Yorkshire’s leading document management companies
If you would like to find discover how managed document storage could transform the way you run your business, please don’t hesitate to get in touch by calling us on 01274 883459.