document management services from Pro-Doc

Will 2022 be the year you change your approach to document management?

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Although there’s still a month to go until the start of a new year, now is a good time to think about making resolutions for the year ahead. So, instead of setting yourself the usual challenges of getting more exercise or eating healthily, why not focus upon finding new ways to manage your businesses documents?

Streamlining your document management systems can offer a huge range of benefits, not least in terms of being able to find documents when you need them! In addition, efficient document management means more than a tidy office and when done correctly, can help you save significant amounts of time and money. Here are a few examples of how improving your approach to document management could help:

  1. Although a tidy office is just one benefit of efficient document management, it’s important not to underestimate the power of de-cluttering. Not only does a tidy office look professional, it will also go a long way towards helping to boost the image of a business. Furthermore, there’s nothing more disheartening than piles of unfiled paperwork which has to be sorted through by hand to find information. Switching to a digital document system is a highly effective way to address these problems and isn’t as difficult as it sounds. Documents are scanned using powerful high resolution scanners and are then converted into a digital format designed to be stored electronically in the format of your choice. Digital documents can be searched and shared in seconds and scanning is ideal for a huge range of documents; from architectural plans and invoices, through to historical archives, legal documents and medical records.

  2. Digital document management offers an unbeatable way to improve efficiency. As already mentioned, rather than wasting time searching paperwork, documents can be searched and then shared, if necessary, at the touch of a button. This improvement in efficiency enables teams

    to complete work quickly and meet important deadlines.

  3. An additional factor which is often overlooked is that paper documents are highly susceptible to loss and damage; for the majority of businesses the loss of all paperwork in a fire or flood would be devastating. With this in mind, the safest solution is to store information online rather than in a filling cabinet. Online document storage is highly secure and information can be assessed as and when you need it, regardless of where you are.

Contact PDM – the document storage specialists

If you would like to find out more about how can help you make the move to digital document storage, please don’t hesitate to get in touch by calling 01274 883459 or email info@pro-doc.co.uk

document scanning services from Pro-Doc

Document scanning provides a space-saving solution to document storage

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Not only do paper documents take up significant amounts of office space, they’re time consuming to search and are at risk of loss or damage. So with this in mind, if you still rely upon filing cabinets and paper documents, it’s time to start thinking about an alternative solution.

Providing a cost effective way to reduce the amount of storage space you need for physical documents, digital imaging can also help you improve efficiency and security, whilst also helping to cut costs.

Cost-effective document scanning services from PDM

At PDM we use powerful high speed duplex colour scanners which have the capacity to scan over 100,00 documents each week. We have the expertise to scan on demand everything from invoices and legal documents, through to architectural plans and historical archives. It’s important to note that size isn’t an issue as our equipment can be used to scan tiny, postage stamp sized documents, through to large format documents or drawings larger than A0 size.

The perfect solution for all businesses and organisations, digital imaging and scanning is now widely used by accounts payable departments, human resources, legal firms, schools and colleges as a cost effective approach to record scanning and data capture.

Next steps

After documents have been scanned and digitised they can be saved in a range of digital formats, depending on your individual requirements. The following step is data capture and we are able to provide a range of options, designed to make the information within your digital documents easy to find. Furthermore, it’s possible to capture data in a different levels of details; for example you might simply need to capture document titles, or multiple fields within each document to allow for forward processing through other business applications.

Once data capture has been completed, we can then offer you a choice of different document management software solutions, depending on how you’d prefer to access the information. Digital document managements systems are safe and secure and will help you free up storage space whilst providing you with instant access to information as and when you need it.

Document scanning and document management services

If your businesses is finding it difficult to free-up sufficient storage space for paperwork, or you’re looking for a way to improve efficiency and streamline the way you manage your business, our professional document scanning services provide a cost-effective, efficient solution.

document management for accountants

Flexible document management solutions for growing businesses

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When a business grows its document management requirements will begin to evolve and change. PDM we provide flexible and cost-effective document management solutions, designed to match your ever-changing business requirements.

As you know, running a business is extremely time-consuming and the chances are that the amount of paperwork you have to cope can seem a little challenging! For successful document management it really is best to start as you mean to go on. Although storing and managing paperwork might be low on your list of current priorities, putting systems in place now instead of waiting until you’re snowed under, will save you time, money and stress in the future.

Document management solutions for businesses of all shapes and sizes

Electronic document management, rather than paper-based, is now the preferred solution for most businesses, thanks in part to its ‘scaleability’. We can help you find a cost-effective solution which meets your present needs but is flexible enough to grow with your business. From archiving paperwork and correspondence, through to accounting paperwork and data capture, our services are ideal for all types of businesses.

Selecting the best document management solution for your business could help you save time, allowing you to get on with what you do best, rather than worrying about document storage. Furthermore, we can also help you find ways to end your reliance on physical document storage, whilst cutting the costs associated with traditional paper documentation.

Contact PDM – the document management experts

To discover how our services can help you free up time, space and money, get in touch by calling 01274 883459 or email info@pro-doc.co.uk