Because of the nature of their crucial role in a business, human resources departments have always been paperwork heavy. From application forms, through to staff reviews and staff management, to processes used by HR teams tend to be very reliant on paper documents.
Storage problems can easily arise as HR documents must be easy to access and stored for a certain length of time. However, as a business and its HR archive grows, storing and managing such a large amount of paperwork can rapidly become a problem.
Although human resources departments tend to be resource-heavy, an increasing number are choosing to work towards a paperless office. It’s not hard to understand why: it takes a massive amount of time to manage staff records. In addition, because records have to be retained for duration of employment and beyond (decades in the case of company pensions), the requirement to find a digital solution is increasingly pressing for many HR departments.
Store and manage HR paperwork with a digital document storage solution
Digital document storage offers a secure and highly efficient way for HR department to drastically reduce the amount of paper they add to an overcrowded document archive. Information can be accessed and shared instantly, making digital document storage an efficient, achievable option for your HR department.
It’s important to note though that although moving to a digital document storage system is a positive first step towards a paperless office, this still leaves the problem of existing physical paper records. We can help with this too, thanks to our cost-effective document scanning service. We have powerful scanning equipment which is able to scan hundreds of documents a day, converting them into digital files, designed to be stored, managed and searched electronically. Scanning documents in this way has the potential to transform the way your HR team work; improving efficiency and security, whilst helping to cut costs.
Get in touch to find out more about how our document storage systems could help your business
We provide a range of cost-effective services ideal for businesses and organisations of all sizes. To discover how digital document management could transform your business processes, get in touch with PDM by calling 01274 884359 or email email@example.com