document management for schools

Are you ready for the new autumn term?

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Document management solutions for schools and colleges

The hectic summer term has finally drawn to a close and if you’re a headteacher or school administrator, the chances are that you’re looking forward to a well deserved rest! However, as you’re probably already aware, the long summer holidays pass incredibly quickly and before you know it, September and a new academic year will have rolled around. Many schools and colleges struggle to cope with and manage the amount of data they have to store and in view of the strict guidelines which now cover safeguarding and data use, having an efficient document management system could make all the difference.

Here at PDM we have designed a range of document management services, specially designed to help schools, colleges and universities manage and secure they way they handle and store data. In 2016 the Department of Education published a document entitled “Keeping children safe in education Statutory Guidance for schools and colleges.” This document outlined the responsibilities schools and colleges have when it comes to accurate record keeping, stating that: “all concerns, discussions and decisions made and the reasons for those decisions should be recorded in writing.” As a result, increasing numbers of schools and colleges have addressed the issue by using software designed to handle all aspects of safeguarding, child protection and a wide range of welfare issues from one central repository.

Helping you meet the latest safeguarding guidelines

At PDM we have more than 15 years of experience in scanning and digitising records for a wide range of organisations and businesses. We understand the importance of security, reliability and confidentiality and have in place a thoroughly tested and audited system. Our digitisation for safeguarding service will quickly digitise your paper records, ready for them to be incorporated into your safeguarding software.

Contact PDM – the document management experts

To find out more about our document management services for schools and colleges, get in touch by calling 01274 883459 or email info@pro-doc.co.uk

document management systems

Document management and storage: which system is best for your business?

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Tailor made document management solutions from PDM

An online search for ‘document management’ will find a seeming endless list of different products and services. Not only does this make the process of choosing the best system for your business incredibly daunting, it could also put you off making the move to electronic document storage.

The phrase ‘document management’ is very broad and covers everything from scanning, imaging and text recognition, through records management, cloud storage and data capture. If you’re looking for a better, more efficient way to manage your documents, the process isn’t as simple as downloading a free, open-source system or investing in software. The features of different systems vary drastically and so it can be very difficult to choose the best one to suit the individual requirements of your business. With this in mind, here at PDM we are experts in working with businesses to help the find the best system for them.

Our services

We offer a full range of document management and storage services which are designed to be tailored to meet the individual demands of your business. From services specially designed for schools or legal firms, through to bulk scanning, data capture and archive management, we can provide you with efficient systems to suit your budget and requirements.

Get in touch with PDM – the document management experts – to find out more

Making the move to electronic document management and storage can help you free up time, save money and increase space. To find out more, contact our team on 01274 883459 to obtain a free, no-obligation quote.

document management solutions

Why you should outsource your document scanning project.

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The benefits of the paperless office are well known.

The implementation is, as with so many things in business, only successful if the relevant information is gathered at the start of the project.

In this article, we answer the frequently asked questions regarding outsourcing document scanning.

Should I outsource my scanning project?

Scanning a small number of documents with a desktop scanner is relatively quick and easy. However, scanning many thousands of documents requires specialised equipment. Our scanning service offers this technology along with our expertise. Skilled staff convert your paper records to digital files using high volume scanners and bespoke software, this saves time, money and stress.

Do I need to scan every document?

No, you can scan as few or as many documents as you require, we would customize a solution to your requirements and budget.

Do I need to prepare my documents for scanning?

No, we prepare your documents for scanning. Our staff remove staples and paperclips, repair torn pages, and collate your documents for imaging.

What is OCR?

Optical Character Recognition (OCR) software converts the text on your paper documents to searchable digital content. OCR gives you the ability to search for keywords and phrases in your images.

Where should I store my digital images?

We provide transfers of your digital images by a DVD or portable hard drive. We can upload them to your systems or if you prefer, we can host your images on our own secure server.

What happens to my original copies after scanning?

We securely destroy hard copies two complete months after scanning. If you prefer to keep the originals, we will reassemble the original files and return them.

 

To discuss any document scanning and management issues contact us.