legal document copying scanning services

Trail bundle digitisation and printing made easy

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PDM is able to produce digital and or printed copies of court bundles.

The service provided…

Stage One – Pre review

  1. The bundle is collected.
  2. The bundle is digitised.
  3. Any already digitised files are incorporated.
  4. The bundle is uploaded to a secure web site for review.

Stage Two – Post review

  1. The bundle is paginated, if required.
  2. The bundle can be distributed electronically to third parties as instructed.
  3. The bundle can be printed and filed to replicate the original, as required.
  4. Any hard copy duplicate bundles produced are delivered as instructed.
  5. The original bundle is returned.

The whole process is completed in a professional and precise manner, to agreed timescales.

The next bundle you need to print only takes a phone call.

PDM provide an easy route from this…

Paper overwhelmed

 

To this…

Sharing + box
For more information please contact Andrew Thirkill on 01274 883459 or by email andy@pro-doc.co.uk

document management for schools

Specialist document management services for schools and colleges

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If you work in education you’ll be well aware of the important of data security. Here at Professional Document Management we have developed a range of document management services, designed to provide educational organisations with a range of cost-effective records management solutions.

In 2016 the Department of Education published “Keeping children safe in education Statutory guidance for schools and colleges.” This document details the responsibilities that schools and colleges have in terms of record keeping. With is in mind, many schools and colleges have addressed this challenge by using specialist software, designed to monitor child protection, safeguard, and a wide range of child protection and pastoral issues.

At Professional Document Management we have many years of experience of working with schools and colleges of all sizes. We have the expertise to scan and then digitise your records, providing you with a safe and secure way to deal with data security and document management. Our systems are robustly tested and audited to maintain the highest standards, providing you with reassurance that your organisation is in safe and experienced hands.

Contact Professional Document Management to find out more

To discover how our document management solutions could provide you with a cost-effective, safe and secure way to manage and store data, please contact us by calling 01274 883459 or email info@pro-doc.co.uk

Law practices and the benefits of scanning and the use of OCR

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Benefits of Scanning to a legal firm

Law practices will handle thousands of documents every day. Digitising these documents has revolutionised the operational process of many practices.

There are many reasons that have led to this change, but the principal one is that when legal documents are scanned there is no need to retain the hard copies, thus eliminating bulky files and space consuming cabinets in expensive office space.

Once in a digital format they can be safely and securely stored on external storage devices or cloud-based systems.

Using the cloud, documents and files can be shared with multiple colleagues wherever their location via most web enabled devices.

What is OCR?

Optical character recognition (OCR) is a technology that recognizes text within a digital image. The scanned documents containing typed, printed or handwritten text are converted into machine-encoded text.

Benefits of OCR to a legal firm

Performing OCR on digital files offers multiple benefits. However, due to the lack of proper understanding of OCR, many practices do not incorporate it.

The misconception is that after documents are scanned, they remain as static images, and it is difficult to identify one document from another.

However, using OCR they can be electronically edited, searched, stored more compactly, displayed on-line and extracted text-to-speech, making the files more dynamic and usable.

With OCR it is also possible to convert digitally scanned images to editable files. These electronic files may be of different formats, such as Word files, CSV, PDF, Excel spreadsheets, XML and other variations.

These are easily searchable and there is no difficulty in locating items quickly on external storage devices or cloud-based systems.

OCR enables the users to find documents by typing keywords or phrases that are known to be in the document. Thus, even if the user is not aware of the actual file name, they can find the documents quickly and easily.

This saves a considerable amount of time searching that file or document.

Professional Document Management (PDM)

PDM assist professionals in the scanning, OCR and storage of documents safely and securely.

To be assured of quality image production, accuracy, and security, contact Andrew Thirkill on 01274 883459 or andy@pro-doc.co.uk

Scanning and archiving service.

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Our turn key document scanning and archiving service is really a very simple process….

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PDM – Legal Document Scanning Service

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legal-documents

Few professions work with more paperwork than solicitors.

Our Legal clients come to us needing a reliable and secure legal document scanning service to create a paper efficient office.

For twenty years, we have helped practices digitise their documents and closed files.

We have scanned millions of documents whilst keeping up to date with the latest scanning technologies.

Practice’s use our scanning services because we provide secure and cost-efficient solutions.

We can scan of everything from contracts to architectural plans, and other unique materials case files might contain.

By enlisting the help of PDM, you can focus your time and attention on your clients while we focus on creating electronic documents.

By digitising your legal documents, your office scanning can benefit in many ways.

The most obvious benefit is that you will be able to eliminate filing cabinets and free office space.

PDM will make it easier for you to find the information you need as electronic documents can be tagged, labelled and formatted to be highly searchable.

Use PDM to transform your office.

To receive a free quote…

Call:         01274 883459

Email:     andy@pro-doc.co.uk

document management for accountants

Document management services for accountancy firms

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Document storage, management and archive services for accountants

Like many other sectors, accounting practices are under increasing pressure to provide cost-effective, accurate and fast services. The accountancy marketing is more competitive than ever and with this in mind, it’s important to make the most of the latest document management and archive systems.

Here at PDM we work with a number of accountancy firms, providing them with a range of solutions designed to help them streamline their systems, improve efficiency and cut costs.

Tailor made solutions designed to meet your individual requirements

Accountants have always had to cope with mountains of paper documents generated by their clients and whilst this is unlikely to change in the near future, there are steps you can take to manage accountancy processes. Accounting documentation such as client files, audits, VAT, PAYE, Corporation Tax and general correspondence can all be filed and stored electronically under one document management system. Not only does this enable the efficient location of information, it also ensures everyone involved can access the documents they need at the touch of the button.

Here are some of the benefits a document management system could offer your accountancy business:

  • Provide authorised personnel with the access they need to client information.
  • Staff are able to manage their workloads better, helping them to work more efficiently.
  • Improve data security and ensure you are protected as all information is regularly backed up and encrypted.
  • Provide an improved service to your clients.
  • Cut the costs associated with off-site document storage.
  • Last and by no means least: de-clutter your office space and reduce your reliance upon paper documents.

Contact PDM to find out more about document management for accountants

Our document management services can help you save time and money whilst improving efficiency. To discover how our systems could benefit your business, call PDM on 01274 883459 for a free, no-obligation quote.