microfiche document scanning

The benefits of working with us

Professional document management services from the document management experts

At Professional Document Management (PDM), we are dedicated to helping you streamline your business processes by expertly handling one of your most cumbersome assets – your documents. Our services are designed to allow organisations to focus on what truly matters, by taking the towering paperwork mountain off their shoulders.

Our expertise in document management translates into a suite of services that are fast, efficient, and highly cost-effective. We understand that security and confidentiality are paramount, which is why we are the trusted partner for a diverse range of clients, from legal firms and accountancy practices to construction companies and chemical industries.

Our document scanning services convert your physical paperwork into digital formats, while our data capture and archive management systems ensure that your information is stored securely and can be accessed with ease. Our solutions are not just about storage – they are about enhancing accessibility and integration. Our online tools work seamlessly with a variety of professional systems, including Sage for accountants and E-discovery tools for solicitors, making your operations more efficient and time-saving.

Specialising in the legal sector, we adeptly prepare court bundles from captured data and archived documents, replicating large volumes to match original specifications. Our PDM Post service is a testament to our innovative approach, bridging the physical and digital divide with a hybrid mail system that offers rapid turnaround times.

The versatility of our services means that we can provide scanned documents in numerous formats to suit your specific needs, effectively removing the hassle from document management. Our cloud-based archiving software stands as a bastion of security, giving designated individuals access to necessary documents anytime, anywhere.

Contact PDM

At PDM, we are not just about managing documents – we are about empowering businesses to operate with more agility, security, and efficiency. To explore how our document scanning, data capture, digital archiving, or specialised services can benefit your organisation, reach out to our team today.

scanning legal documents

The Advantages of Our Specialist Legal Services for Law Firms

In today’s fast-paced legal environment, the management of documents and data is more crucial than ever. Legal firms are frequently inundated with paperwork, from client files to court bundles, and the efficient handling of these documents can significantly impact a firm’s success. At PDM we are leading professionals in document management. We provide a suite of services, tailored to the unique needs of the legal sector, helping to revolutionise how law firms handle their paperwork.

Document Management Services for Law Firms

Our services are designed to allow organisations to focus on their core competencies, rather than being bogged down by the ever-growing mountain of paperwork. For legal firms, this is particularly beneficial. The nature of legal work often involves sifting through vast amounts of data, analysing documents for relevance, and ensuring that all paperwork is easily accessible and organised. Our services address these challenges head-on.

Preparing court bundles from captured data and archived documents is one of our areas of expertise. We are able to reproduce these bundles in large volumes, adhering to the specifications of the original bundles. This is invaluable for legal firms, especially when faced with tight deadlines and the need for accuracy. Moreover, our efficient hybrid mail service, known as PDM Post, bridges the gap between physical and digital mail, ensuring that law firms can communicate effectively with their clients and other stakeholders.

Another significant advantage of our services is the integration capability of their online document archiving tools. These tools can seamlessly integrate with other professional systems, such as E-discovery and E-disclosure tools for solicitors. This integration ensures that lawyers can access the documents they need, when they need them, without having to switch between multiple platforms. The cloud-based document archiving software we provide is not only secure but also offers flexibility. Legal professionals can access documents from anywhere, at any time, ensuring that they can work efficiently, even when on the move.

Security and confidentiality are paramount in the legal sector. Recognising this, we place a strong emphasis on these aspects. As such, our services are trusted by a diverse range of clients, from legal professionals to accountancy firms and construction companies.

Contact PDM – the Document Management Experts

Our specialist legal services offer a comprehensive solution for law firms looking to streamline their document management processes. From scanning and archiving to data capture and mail services, PDM provides a one-stop-shop for all document-related needs. By partnering with PDM, legal firms can ensure that they remain at the forefront of efficiency and innovation, allowing them to deliver the best possible service to their clients. If you’d like to find out how we can help you take control of and manage data, why not get in touch today?

data capture services from Pro-Doc

How to streamline your business with our document management and storage services in Leeds

Do you struggle to find documents when you need them? Is your office cluttered and disorganised? Are you running out of space to store paperwork? If you’ve answered yes to any of these questions, our services for document management and storage in Leeds could provide the ideal solution!

Here at PDM we offer a wide range of document management services and cloud-based storage solutions. We work with businesses and organisations of all shapes and sizes, helping them find cost-effective solutions, designed to improve efficiency, whilst also saving time and money.

How we can help you with your document storage problems

From document scanning and OCR, to data capture and digital mail-room services, our reliable and secure storage solutions offer a range of ways to take control of paperwork and manage data. We do this by transforming the way businesses approach document storage so rather than relying on old-fashioned filing cabinets or outdated index cards, we’ll help you move all the information you need into a digital storage solution. Not only will this ensure you free up valuable physical space, but also that you can share and access documents and information at the touch of a button.

The process starts with our scanning services which use state-of-the-art digital scanners to scan thousands of documents per day. It doesn’t matter what size or type of documents you have; our scanners can cope with anything from postage stamp size up to A0 and larger! Then, once documents have been scanned, we’ll capture the data you need from them, turning them into digital documents in a format of your choice. Once your documents have been scanned and then the data extracted, they’ll be securely stored online, ready to be accessed as and when you need them.

Our services can be tailored to suit the individual requirements of your business, so whether you need to be able to access or store your documents in a particular format or way, we’ll be able to help. We also offer specialist services for law firms or schools and colleges, designed to meet the unique document management requirements of these organisations.

Get in touch with Leeds’ document management and storage experts

We already work with businesses and organisations throughout Leeds and surrounding areas, helping them save time and money whilst also improving efficiency. To find out how we can help you transform the way you work, why not get in touch and speak to one of our team?

Unleashing the Power of Professional Document Management Services

Document management services designed to improve efficiency

In the fast-paced world of business, efficiency is the key to success. At Professional Document Management (PDM), we understand this fundamental truth and have dedicated ourselves to providing services that help businesses streamline their operations, save time, and cut costs. Our range of services, including document scanning, OCR, data capture, and digital mailroom services, are designed to help businesses and organisations manage their documents more effectively.

Our document scanning service is a prime example of how we can help businesses improve efficiency. By converting physical documents into digital formats, we eliminate the need for physical storage and make it easier for businesses to access, manage, and share their documents. This not only saves time but also reduces the costs associated with physical storage and document retrieval.

Discover our range of document management services

In addition to document scanning, we also offer OCR services. OCR, or Optical Character Recognition, is a technology that can convert different types of documents, such as scanned paper documents, PDF files or images captured by a digital camera, into editable and searchable data. This can be particularly beneficial for businesses that deal with large volumes of paperwork, such as invoices or contracts, as it can significantly speed up data entry and reduce the risk of errors.

Our data capture services further enhance the efficiency of businesses by automating the process of extracting important information from documents. This can be particularly useful for businesses that need to process large volumes of forms or surveys, as it can significantly reduce the time and effort required to extract and analyse the data.

Finally, our digital mailroom services can help businesses streamline their mail processing operations. By digitising incoming mail, we can help businesses reduce the time and effort required to sort and distribute mail, thereby improving efficiency and reducing costs.

Get in touch with PDM – the document management experts

At PDM, we pride ourselves on our ability to provide fast, efficient, and highly cost-effective solutions for managing, protecting, and sharing documents. We work with a real emphasis on security and confidentiality, which is why we’re trusted by clients across a range of professions, from those in the legal professions to accountancy firms, construction companies, and those in the chemical industry.

The services offered by PDM can provide significant benefits for businesses and organisations looking to improve efficiency, save time, and cut costs. By taking the hassle out of document management, we allow businesses to focus on what they do best – running their business. So why not get in touch with us today and find out how we can help you streamline your document management processes?

scanning legal documents

Save time and money with our specialist legal services

Unfortunately, many law firms are unable to recover the costs associated with document reproduction for a specific case, whilst many documents are reproduced unnecessarily. These costs arise because the resources used can be very difficulty to record and quantify case by case. As a result, the print consumables used and the time allocated to junior staff can be difficult and time-consuming to record.

However, using our specialist legal services offers a cost-effective way to fully and accurately record document reproduction costs, therefore making them fully recoverable. In addition, our services will enable you to free-up staff time, allowing to concentrate on roles which make better use of their expertise and training.

We are able to provide fast turnaround times on legal documentation copying, including conveyancing documents and court bundles. Once documents have been copied, we are then able to provide them in any combination of digital and hard copy formats.

Get in touch with PDM

Our specialist document management services offer an efficient, secure and cost-effective way to reduce the time and money you spend on storing, copying and archiving documents. If you would like to find out more, please get in touch to obtain a fast quote by calling 01274 883459.

scanning legal documents

Specialist document scanning services for legal firms

Legal document scanning

As specialists in legal document scanning, here at Professional Document Management we understand the challenges many legal firms face when it comes storing, organising and indexing a growing number of documents.

We offer a range of legal document scanning services, designed to convert paper documents in into digital files, helping you improve efficiency, increase office space and ensure you comply with data security legislation.

Storing legal documents in an electronic format offers a number of significant benefits including increased security, the ability to access documents from any desktop at any time, and to save valuable storage space.

At Professional Document Management we take great pride in offering exceptional customer support  and when you work with us, you’ll be able to enjoy all the benefits of our expertise in legal document management. We work on a diverse range of projects and have invested in the very latest state of the art document scanning equipment, designed to produce high quality scanned documents in digital files in the format of your choice.

Choosing our legal document scanning solutions could offer you the following benefits:

  • Legal documents and paper records are scanned and converted into electronic files in a range of digital formats.
  • We offer a number of different document management systems, with options to suit all budgets and requirements.
  • Converting legal documents into electronic files helps to improve records management and efficiency as information can be accessed at any time, from any desktop at the touch of a button.
  • Office storage space is at a premium and with this in mind, reducing the amount of storage space you need for paperwork can help to enhance the cost effectiveness of your business premises.
  • We work with law firms of all sizes and our services can be tailored to suit the individual requirements of your business.

Contact Professional Document Management to find out more about our legal document scanning services

For further information on the benefits our legal document scanning services could offer your business, please get in touch with our team by calling 01274 883459 or email info@pro-doc.co.uk


scanning legal documents

Specialist services for scanning legal documents

Scanning services designed for law firms

Here at Pro-Doc our range of document storage and management services includes a scanning service, specially designed for the scanning of legal documents.

For many law firms the costs associated with copying legal documents are significant and are not recovered. This can be for a range of reasons; including documents which are unnecessarily reproduced or that the resources used are difficult and time-consuming to quantify.

However, by using our legal scanning services legal firms can ensure that copying costs are fully and accurately recorded, enabling them to fully recover these costs. In addition, using our scanning services offers a range of additional benefits including increased office space, more effective use of staff time and a reduction in the number of paper documents stored in the office.

We take original documents before scanning them and converting them, if required, into digital files designed to be integrated into an existing document management system. We provide systems to ensure that information stored electronically is securely stored, providing our clients with cost effective, efficient solutions to ensure legal admissibility.

Contact us for information on our legal document scanning services

The ideal way to recoup the costs associated with scanning legal documents whilst reducing your reliance on a paper filing system, our legal scanning services can help you save money and improve efficiency.

We offer a wide range of services designed to provide effective services for a range of sectors, from the secure storage of medical records, through to document storage for schools and colleges.

To find out more or to discuss your individual requirements, why not get in touch by calling 01274 883459 or email info@pro-doc.co.uk?

document scanning services

Safe and secure document management services for law firms

Specialist legal scan and document management services from Pro-Doc

The way in which businesses manage and store paperwork and documents has changed beyond all recognition over the last few years thanks to advances in cloud-based storage, scanning and more. The advantages of electronic document management are clear, however many law firms still have concerns about the security of storing sensitive information online. With this in mind, here at Pro-Doc we have developed a range of specialist document management services for law firms and we thought we’d run through some of the advantages electronic document storage could offer:

  • A good document management system will help you to improve efficiency. When stored online, legal documents are easy to access, search and share, whilst also be safe and secure. Unlike traditional document storage, online storage also allows you to free up valuable space – a relatively simple thing but one which can make a huge difference to efficiency.
  • We know that security is of paramount importance to law firms but by ensuring sensitive client documents have permission-based access, only lawyers working on a particular case will have access.
  • Having worked with law firms for many years, in our experience many fail to recover the document reproduction costs associated with each particular case. This is understandable as it can be difficult and time consuming to quantify costs on a case by case basis, however by using our legal copying service, we can help you accurately record and then recover copying costs.
  • Our e-disclosure service is designed to capture, collect, restore, manipulate and search large volumes of the documents which are used in the process of civil litigation. Offering a cost-effective way to locate relevant documents amongst numerous randomly stored unsorted files, our e-disclosure service results in a complete document library to enable full disclosure.

Contact Pro-Doc to discuss your requirements

These are just a few examples of how our specialist legal scan and document management services could help you improve efficiency and cut costs. If you would like to find out more, please don’t hesitate to get in touch to discuss your requirements.

document management for schools

Legal document copying and archive services designed to help you save time and money

Specialist document management services for legal firms

Many law firms spend significant amounts of time and money copying legal documents – costs which they are often unable to recoup when charging fees for a case.  Here at Pro-Doc we provide a range of specialist services designed for legal firms, designed to offer an efficient way to save valuable staff time, whilst reducing the costs spent on expensive print consumables.

By using our specialist legal service, legal firms also have a way to accurately record the costs that come with copying legal documentation; making it much easier to fully cover costs from clients whilst freeing up valuable staff time.

How to avoid time-consuming in-house photocopying

Legal firms will be all too aware that time is money so with this in mind, it’s important to have access to a safe, secure and reliable legal copying service. Here at Pro-Doc we aim to offer an exceptionally fast turnaround on all legal copying, from court bundles through to conveyancing documents.

E-disclosure services from Pro-Doc

Electronic disclosure or E-disclosure is simply the process which is used to capture, collate, restore and manipulate the large quantities of the legal documentation that is required during the process of disclosure in civil litigation.  Designed to identify the required documents from large volumes of unsorted documents efficiently, and when E-disclosure is combined with the digitisation of paper documents, results in a comprehensive library of documents, designed to enable a full disclosure.

Contact Pro-Doc for advice on copying and storing legal documents

The specialist legal services we offer are designed to provide a reliable, effective way to capture, store and manage legal data. If your business is struggling to cope with large volumes of paperwork, why not make use of the services provided by Pro-Doc? Not only will our specialist legal services help free up valuable time, they also offer a far more efficient way to accurately pass on the costs of document copying directly to your clients.