Are you making the most of offsite document storage?
Regardless of the size or the nature of your business, you’ll be at risk in some way or another to theft, flood, and fire or cyber-attack. Although these risks can never be completely eliminated, they can certainly be minimised and planned for.
Of course if the worst happens and a disaster befalls your business, paper documents and records can be at most risk of damage or loss. This is where offsite document storage, combined with an online document management system, can prove invaluable.
How and where you store your records should form part of your business continuity plan and things to consider include:
- Where do you store your documents?
- Are they in a safe, protected area, away from possible damage by the elements?
- Who can access your documents?
- Has your documentation been backed up?
It’s worth bearing in mind that even a minor disaster could have a significant impact on your business. Think about what would happen if you lost all of your customer or employee information? Not only would this affect your business, it could also lead to hefty penalties for non-compliance with data protection regulations.
What are the benefits of offsite document storage?
Whilst planning for a disaster seems very doom and gloom, offsite document storage offers a great way to protect your key business information from the elements, theft or loss. The range of benefits offered includes:
- Faster document retrieval
- Increased office and storage space
- Improved productivity
- Reduction in costs
- Managed destruction dates
Moving to an offsite document storage system is relatively simple and by working with a specialist document storage provider such as PDM, we’ll use our expertise to ensure everything is as straightforward as possible.
Contact PDM to discuss your document storage requirements
To prepare your records for offsite storage, we’ll scan them into a digital format, ready to be stored offline and available for access as and when you need them. We provide a wide range of offsite document storage systems, with options suitable for businesses and organisations of all shapes and sizes. Regardless of your requirements, we’ll identify a system that works for you, helping you improve efficiency and reduce costs.