offsite document storage

Protect your important documents by storing them off-site

Are you making the most of offsite document storage?

Regardless of the size or the nature of your business, you’ll be at risk in some way or another to theft, flood, and fire or cyber-attack. Although these risks can never be completely eliminated, they can certainly be minimised and planned for.

Of course if the worst happens and a disaster befalls your business, paper documents and records can be at most risk of damage or loss. This is where offsite document storage, combined with an online document management system, can prove invaluable.

How and where you store your records should form part of your business continuity plan and things to consider include:

  • Where do you store your documents?
  • Are they in a safe, protected area, away from possible damage by the elements?
  • Who can access your documents?
  • Has your documentation been backed up?

It’s worth bearing in mind that even a minor disaster could have a significant impact on your business. Think about what would happen if you lost all of your customer or employee information? Not only would this affect your business, it could also lead to hefty penalties for non-compliance with data protection regulations.

What are the benefits of offsite document storage?

Whilst planning for a disaster seems very doom and gloom, offsite document storage offers a great way to protect your key business information from the elements, theft or loss. The range of benefits offered includes:

  • Faster document retrieval
  • Increased office and storage space
  • Improved productivity
  • Reduction in costs
  • Managed destruction dates

Moving to an offsite document storage system is relatively simple and by working with a specialist document storage provider such as PDM, we’ll use our expertise to ensure everything is as straightforward as possible.

Contact PDM to discuss your document storage requirements

To prepare your records for offsite storage, we’ll scan them into a digital format, ready to be stored offline and available for access as and when you need them. We provide a wide range of offsite document storage systems, with options suitable for businesses and organisations of all shapes and sizes. Regardless of your requirements, we’ll identify a system that works for you, helping you improve efficiency and reduce costs.

document scanning services from Pro-Doc

Reduce costs and streamline your systems with our scanning services

Professional scanning services provided by Pro-Doc

If you need to be able to regularly access large volumes of paper documents or records, our scanning services offer an efficient solution and a great way to reduce the amount of physical storage space you need.

As you’re probably already aware, storing physical documents can prove to be extremely costly, whether you keep them on-site or use an archive service. Our scanning services offer a cost-effective alternative to physical archives, equivalent to just four years of physical archiving costs. We understand that there is now a legal obligation for businesses and organisations to retain documents for at least seven years for tax purposes and as such we believe that our scanning services offers an unbeatable alternative, helping you save time and free-up space.

How our scanning services work

We use state-of-the-art high-speed duplex colour scanners which have capability to scan more than 100,000 images each week. Once scanned, the digital images can be saved in a wide range of formats depending on your individual requirements, including PDF, TIFF and JPG.

We have the expertise to scan documents of all shapes and sizes; from postage stamp size, through to larger than A0 size, including architectural plans, archives, documents and books.

Contact PDM for details of our scanning services

If you would like to find out more about how our scanning services can help you save time and money whilst freeing up storage space, why not get in touch? We work with business and organisations throughout the North of England so please don’t hesitate to contact us today.