document scanning services from Pro-Doc

Are you looking for a document scanning service in Bradford?

/0 Comments/in , , , /by

Create more space with our digital document scanning services in Bradford

Do you need to be able to regularly access documents or records but are running out of physical space in which to store them? Here at PDM we have many years of experience in providing a secure and cost-effective document scanning service in Bradford. This service is designed to offer a practical solution to the problem of document storage, enabling easy access to the documents you need.

What is document scanning?

Document scanning is a process that converts physical documents into digital formats, making it easier to store, manage, and distribute information. Here in the UK, where businesses and organisations often deal with a large volume of paperwork, bulk scanning has become increasingly important. Bulk scanning is designed to handle thousands of documents at once, streamlining the digitisation process and making it more efficient. This is particularly beneficial for sectors like healthcare, legal services, education and finance, where large archives of records need to be accessed quickly and securely. In addition, it is important to bear in mind that under UK GDPR legislation, there is now a legal obligation to hold documents for as long as they are required.

The advantages of bulk scanning are manifold. Firstly, it significantly reduces the need for physical storage space, which can be costly and cumbersome. Secondly, digital documents are easier to search through, edit, and share, thus improving workflow and collaboration within an organisation. Moreover, digital files are less susceptible to damage or loss compared to their physical counterparts, offering an added layer of security. Bulk scanning services often come with features like Optical Character Recognition (OCR), which makes the text within the scanned documents searchable and editable. This is invaluable for businesses that need to extract and analyse data from large sets of documents.

PDM – document scanning specialists in Bradford

At PDM we use high speed duplex colour scanners which have the capacity to scan more than 100,000 images per week. Once scanned, documents can be saved in a wide range of digital formats to suit your requirements, including PDF, JPG or TIFF. In addition, we also have the expertise to scan documents ranging in size from postage stamps to larger than A0 size.

We work with businesses and organisations across Bradford, from SMEs and manufacturers, to commercial businesses, colleges, schools and legal firms. Get in touch to discuss your requirements.

document management for schools

Streamlined Document Solutions for Schools, Colleges and Universities

/0 Comments/in , , , , /by

Tailored Document Solutions for the Modern Educational Landscape

As we approach the end of the long summer break, the run up to the start of a new autumn term can be an incredibly busy time for school, college and university administrators. At PDM, we pride ourselves on offering bespoke document management solutions tailored to the distinct needs of schools, colleges, and universities.

The world of education is governed by a myriad of regulations and guidelines concerning document management. Whether it’s the amalgamation of paper records, advanced document scanning, or fortified data storage, we’re here to ensure your institution remains compliant with the latest standards.

Safeguarding Student Data and Beyond

Our partnership with numerous educational institutions across the UK has equipped us with the expertise to address the unique challenges of handling and preserving student data. With our advanced scanning and cloud storage solutions, we offer unparalleled document security for both schools and universities.

Efficient Student Record Digitisation

Our cutting-edge scanning technology allows us to digitise vast amounts of student data swiftly and effectively. Once processed, these records are transformed into secure digital files, optimised for easy search and retrieval.

Digital Archive Solutions

Traditional paper archives not only consume vast storage spaces but are also vulnerable to deterioration or misplacement. By digitising these archives and storing them in the cloud, we provide a safer, more accessible solution. This not only enhances security but also allows institutions the flexibility to either store obsolete archives remotely or dispose of them securely.

Automated Data Collection

We recognise the challenges educational institutions face with manual data entry. Processing application forms and other documents can be a daunting task. However, our automated data capture service presents a swift, cost-effective alternative. Essential details like student IDs, names, and addresses are seamlessly extracted and can be integrated back into your existing systems.

Discover PDM’s Expertise in Document Management

Curious about how our tailored document management solutions can elevate efficiency and reduce costs for your institution? Reach out to PDM today and explore the myriad ways we can assist you.

document management storage solutions

The smart platform designed to make remote working a PIQNIC

/0 Comments/in , , /by

The Covid-19 pandemic has led to a significant increase in remote working, compelling businesses to adapt to the challenges of managing teams dispersed across vast geographical distances. This shift in the work environment has potentially altered the future of work, necessitating a more contemporary approach to work processes. Many businesses are now prioritising ‘smart working’ due to the numerous advantages it offers. These include enhancing team connectivity, boosting productivity, and consolidating workflows and information into a single platform, all of which contribute to significant time and cost savings.

PIQNIC is a unified smart platform ingeniously developed to facilitate a straightforward yet highly efficient approach to smart working. This smart software platform manages everything from a single location, integrating files, tasks, projects, communications, teams, and decisions. What sets PIQNIC apart from other planning/work management software is its robust and fully secure document management capabilities.

The Advantages of PIQNIC

PIQNIC is gaining popularity among businesses due to the multitude of benefits it offers, including:

• Secure storage and instant access to information

• Elimination of the need for multiple software/apps

• Addressing the challenges of the modern working environment

• Reduction of time-consuming distractions such as emails and meetings

• Providing a highly secure method for storing data, information, and communications

• Simplifying and streamlining business management

Discover How PIQNIC Can Benefit Your Business

If you’re interested in learning more about PIQNIC and how it could benefit your business, please contact PDM for additional information or to schedule a free demo. You can easily reach PDM by calling 01274 883459 or emailing info@pro-doc.co.uk.