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Harness the Power of Cloud-Based Document Storage: The PDM Way

At PDM, we understand the ever-evolving nature of business operations. With the rapidly advancing digital age, we believe that adopting smarter, more efficient systems is key to sustainable business success. We’re here today to shed some light on one of these systems – cloud-based document storage.

Cloud-based document storage, in simple terms, is the storage of data on remote servers accessed via the internet, known as “the cloud.” It’s like having a high-tech, vastly spacious filing cabinet at your disposal 24/7, no matter where you are in the world.

How could your business benefit from cloud-based document storage?

Now, why should you consider migrating to cloud-based document storage? Let us illustrate the benefits that could transform your business operations.

1. Enhanced Security

At PDM we prioritise security above all. In traditional systems, document loss due to unforeseen circumstances like fires, floods, or theft can have devastating effects on your business. Cloud storage, however, mitigates these risks. Our advanced security measures include encryption, user authentication, and regular backups, ensuring your data is not only safe but also recoverable.

2. Improved Efficiency

In business, time is indeed money. Traditional, paper-based systems require manual labour to manage, organise, and retrieve documents. On the other hand, our cloud-based document storage system allows instant retrieval of your files. It’s as simple as typing in a keyword and voila, your document is there. This streamlining of processes saves significant time and therefore, money.

3. Reduced Paper Reliance

Transitioning to a cloud-based system doesn’t just offer practical benefits; it also aligns with our vision of a greener tomorrow. By reducing reliance on paper, businesses can make a substantial impact on reducing deforestation and waste, contributing to a healthier environment.

4. Scalability

Business growth often leads to an increased volume of data. With traditional storage, this could mean constantly needing to create more physical space for storage. However, cloud-based storage scales seamlessly with your business. As your business expands, so does your storage capacity, without any additional infrastructure costs.

5. Accessibility

Working remotely or on the go? No problem. With cloud-based storage, your documents are accessible anywhere, anytime, provided you have internet access. This flexibility is a game-changer in today’s increasingly remote workforce.

Get in touch with PDM – the document management specialists

Based in West Yorkshire, PDM specialises in a broad range of document management and storage services. Our mission is to enable businesses to utilise technology to its full potential, enhancing productivity, security, and sustainability.

Remember, transitioning to a new system may seem daunting, but the long-term gains outweigh the short-term efforts.

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Boost the efficiency of your accounts department with OCR technology

OCR (optical character recognition) software is a highly advantageous tool that Accounts Departments can leverage to streamline the processing of both paper and electronic documents. Despite its widespread use, many Accounts Departments have yet to fully tap into the potential benefits offered by this technology.

What is OCR?

OCR is a feature of digital scanning that converts various types of documents—whether typed, printed, or handwritten—into a digital text format. This versatile tool is ideal for processing a wide range of documents, such as receipts, invoices, debit and credit notes. By employing OCR, different members of an accounts team can quickly search, retrieve, and edit documents using computer software.

At PDM, we utilise advanced OCR systems designed to extract relevant information from documents in various formats. Not only does OCR significantly reduce the occurrence of human errors associated with manual data entry, but it can also be customised to detect duplicate transactions, ensuring the utmost accuracy in your documentation.

The advantages of OCR

By incorporating OCR into your workflow, you can enjoy a multitude of benefits, including:

• Drastically reducing the need for time-consuming manual data entry
• Lowering overall costs
• Accelerating invoice processing times
• Boosting productivity levels
• Enhancing data accuracy
• Liberating office space by minimising the need for paper document storage
• Improving overall efficiency by reducing time spent searching for information

Contact Pro-Doc today

At Pro-Doc, we offer a wide range of cost-effective document management and storage solutions, specifically designed to minimise costs and optimise efficiency.

If you’re interested in learning more about the advantages that OCR software can bring to your business or if you’d like to discuss your specific requirements, please do not hesitate to get in touch with us today. Our team is ready to assist you.