document management solutions

Boost the efficiency of your accounts department with OCR technology

OCR (optical character recognition) software is a highly advantageous tool that Accounts Departments can leverage to streamline the processing of both paper and electronic documents. Despite its widespread use, many Accounts Departments have yet to fully tap into the potential benefits offered by this technology.

What is OCR?

OCR is a feature of digital scanning that converts various types of documents—whether typed, printed, or handwritten—into a digital text format. This versatile tool is ideal for processing a wide range of documents, such as receipts, invoices, debit and credit notes. By employing OCR, different members of an accounts team can quickly search, retrieve, and edit documents using computer software.

At PDM, we utilise advanced OCR systems designed to extract relevant information from documents in various formats. Not only does OCR significantly reduce the occurrence of human errors associated with manual data entry, but it can also be customised to detect duplicate transactions, ensuring the utmost accuracy in your documentation.

The advantages of OCR

By incorporating OCR into your workflow, you can enjoy a multitude of benefits, including:

• Drastically reducing the need for time-consuming manual data entry
• Lowering overall costs
• Accelerating invoice processing times
• Boosting productivity levels
• Enhancing data accuracy
• Liberating office space by minimising the need for paper document storage
• Improving overall efficiency by reducing time spent searching for information

Contact Pro-Doc today

At Pro-Doc, we offer a wide range of cost-effective document management and storage solutions, specifically designed to minimise costs and optimise efficiency.

If you’re interested in learning more about the advantages that OCR software can bring to your business or if you’d like to discuss your specific requirements, please do not hesitate to get in touch with us today. Our team is ready to assist you.

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