archive management

Cost effective solutions for the management and storage of historical documents

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Document management solutions from PDM

If you work with historical documents or archives, you’ll be well aware of the challenges that managing and storing this type of documentation can often present. Here at PDM we are experts in all types of document management, offering a wide range of management and storage services, with options to suit all requirements.

Document scanning

Archive management starts begins document scanning. At PDM we have a range of high quality scanning equipment with the capability to safely scan thousands of documents per day. The majority of documents are suitable for scanning; from historical records through to tiny items the size of postage stamps, up to large documents such as architectural plans.

Archive management

Once documents have been scanned, the data from them can be captured, ready to be digitally stored. Digital documents don’t take up any physical storage space and can be searched at the touch of a button to find the information you need quickly and easily.

We offer a range of document storage options in a selection of media types. Documents can be either managed within your own existing system, or alternatively we are able to offer a range of document management and archive systems designed to be tailored to meet your requirements.

Contact PDM to find out more

Digital document management offers a number of advantages, not least in terms security and efficiency. If you would like to find out how digital archive management could help you improve the way you store, access and manage historical documents, get in touch with us by calling 01272 883459 or email info@pro-doc.co.uk

document management services

Is online storage the right approach to document management for your business?

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If you’d like to be able to store information in one central place whilst saving time, money and improving efficiency, then the answer will be yes, online document storage is right for your business! There is sometimes a misconception that online document management and storage are the preserve of big corporations. However, over the past years it is something which is increasingly being used by businesses and organisations of all sizes.

What is online document storage?

Often referred to as cloud storage, an online document storage management system is a central digital repository, designed to hold all of your documents, information, files and records. Documents of all types and sizes can be stored; from legal documents, archives and architectural plans, through to data, accounts and personnel records. Depending on your needs, digital documents can be stored in either a cloud storage system or in a system hosted by your business.

Moving to online document storage begins with the ‘capture’ of paper documents and files; this is done using a document scanning system. The powerful scanning systems we use here at Pro-Doc have the capability to scan hundreds of documents at a time. Once documents have been scanned, they are converted into digital files, ready to be accessed as and when you need them.

One of the most significant benefits of moving to an electronic document management system is the improvement in workflows. Documents can, for example, be automatically forwarded to a particular member of staff or department, whilst information can be found quickly and efficiently using keyword search.

Security is, of course, a top priority for all businesses. Today’s electronic document management systems are designed to provide unparalleled levels of protection through secure user access, so you can relax in the knowledge that your business critical information is safe and protected.

Contact Pro-Doc to find out more

Offering a cost-effective way to meet the demands of modern working, online document storage and management is ideal for businesses who want to improve efficiency and security, whilst cutting the costs associated with physical storage.

To find out more our services and discuss your individual requirements, get in touch to find out more.