microfiche document scanning

The many benefits of cloud storage for your business

/in , , /by

Here at PDM we often talk about the many benefits that moving to a cloud document storage system can have for businesses. The start of a new year is a great time to take a good look at the systems and processes you use to ensure your business is efficient. With this in mind, we thought we’d cover some of the main benefits of cloud document storage:

1. Increased accessibility – With cloud document storage, you can access your documents from anywhere with an internet connection. This means you can work on the go, from home, or from different locations without having to carry around physical copies of your documents.
2. Improved collaboration – Cloud document storage allows multiple users to access and edit documents simultaneously. This means you can easily collaborate on projects and share updates in real-time.
3. Enhanced security – Cloud document storage providers typically offer robust security measures to protect your documents from unauthorized access and data breaches.
4. Automatic backups – One of the main benefits of cloud document storage is that it automatically backs up your documents in real-time. This means you don’t have to worry about losing your important documents in the event of a computer crash or other unforeseen event.
5. Reduced costs – By using cloud document storage, you can eliminate the need for expensive on-premises servers and storage systems. This can save your business money on hardware and maintenance costs.
6. Increased storage capacity – Most cloud document storage providers offer a generous amount of storage space, allowing you to store more documents than you would be able to on your local computer or network.
7. Enhanced document management – Many cloud document storage providers offer tools and features that make it easier to organise, search, and access your documents. This can save you time and improve your overall productivity.
8. Improved disaster recovery – In the event of a disaster, such as a fire or flood, your documents stored in the cloud will be safe and accessible. This can help you recover from a disaster more quickly and with minimal disruption to your business.
9. Enhanced accessibility for remote workers – With cloud document storage, remote workers can access and edit documents just as easily as if they were in the office. This can help improve collaboration and productivity among remote teams.
10. Improved integration with other tools and services – Many cloud document storage providers offer integration with popular productivity tools, such as Microsoft Office, Google Drive, and Dropbox. This can make it easier to work with your documents across different platforms and devices.

Are you making the most of digital document management and storage?

/in /by

In today’s world, businesses have to manage, store and access a large amount of information in order to run successfully. With the advent of digital document management and storage, businesses are now able to store, access and manage their documents much more efficiently than before. This technology offers a variety of benefits to businesses that range from cost savings to increased security.

Despite the benefits in terms of cost and improved efficiency offered by digital document management, many businesses and organisations still rely upon paper-based systems. If you’ve not already done so, now is the time to consider taking a new approach to document management and in this blog we’ll explore some of ways your business could benefit.

The business benefits of digital document management

One of the primary benefits of digital document management and storage is cost savings. By storing documents digitally, businesses are able to reduce their need for physical storage space and eliminate costs associated with renting such space. Additionally, digital document storage can also save businesses money on printing costs and paper supplies. Furthermore, digital storage can help businesses save time by reducing the amount of time spent searching for physical documents and allowing them to quickly and easily access documents when needed.

Digital document management and storage also offers businesses increased security for their documents. By storing documents digitally, businesses can protect sensitive data from unauthorized access and ensure that their documents are secure and protected. Digital storage also offers businesses the ability to track and monitor access to documents, and to set up different levels of access for different users. This feature helps businesses ensure that only authorized personnel are able to access and view sensitive documents.

Digital document management and storage also provides businesses with increased flexibility and scalability compared to physical document storage. By using digital document storage, businesses are able to easily add or delete documents, and can easily expand or shrink their digital storage capacity as needed. Additionally, digital storage can also allow businesses to store and access documents from multiple locations, allowing users to access documents from any device with an internet connection.

Finally, digital document management and storage can also help businesses increase their efficiency and productivity. By reducing the amount of time spent searching for physical documents, businesses can free up more time to focus on other tasks. Additionally, digital storage can also help businesses streamline their document workflow, allowing them to quickly access, view and update documents from any device.

Overall, digital document management and storage offer a variety of benefits to businesses, from cost savings to increased security. By taking advantage of this technology, businesses can save time, improve their document workflow and protect sensitive data. In today’s digital world, digital document management and storage is an essential tool for businesses looking to stay competitive and successful.