At Professional Document Management (PDM), we understand that efficient document retrieval is crucial for businesses that handle extensive records and archives. Our comprehensive solutions are tailored to enhance the speed and accuracy of document access, ensuring our clients can retrieve critical information swiftly and securely.

Document Scanning: The Gateway to Digital Transformation

Our high-speed duplex colour scanners are the backbone of our document scanning services, capable of processing over 100,000 images per week. This capability allows us to transform physical documents of various sizes—from postage stamp dimensions to larger than A0 drawings—into digital formats like TIFF, PDF, and JPG. Scanned documents are then available in formats that support easy access and management, reducing the reliance on physical storage and enabling quick digital retrieval.

Data Capture: Beyond Basic Digitisation

Once documents are digitised, the next step involves intelligent data capture. PDM utilises advanced techniques to extract data from digital files, enhancing searchability and integration. This process varies from capturing basic file titles to extracting detailed information across multiple document fields, which can then be utilised in various business applications, including accounts processing.

For documents that resist automated recognition, our data keying bureau steps in to manually extract information, maintaining high accuracy levels. Additionally, our optical character recognition (OCR) technology converts scanned documents into editable and searchable formats, further simplifying the management and retrieval process.

Integrated Archiving Solutions

Our cloud-based archiving software stands out for its robust security features and integration capabilities with professional systems such as Sage for accountancy, and legal-specific tools like E-discovery and E-disclosure. This integration not only secures data but also streamlines workflows by making documents accessible from anywhere at any time.

Specialised Retrieval Services

PDM also specialises in preparing court bundles from archived documents. We reproduce large volumes of documents to match the original specifications, which can be delivered digitally or in hard copy, with options for OCR to enable easy search within texts.

PDM Post: Bridging Digital and Physical Mail

Our hybrid mail service, PDM Post, further enhances document management by digitising incoming and outgoing mail. This service reduces the need for physical storage and expedites the mail-handling process, offering substantial cost savings on postage and staff resources.

The PIQNIC Platform: A Modern Document Management Solution

For organisations seeking a modern, all-in-one solution, PIQNIC is our recommended platform. This smart software not only manages documents but also integrates tasks, projects, and communications, thereby reducing dependency on multiple applications and fostering a streamlined workflow.

Conclusion

At PDM, our goal is to provide secure, efficient, and cost-effective document management solutions. Our range of services, from document scanning and data capture to specialised legal support and innovative platforms like PIQNIC, ensures that every client’s document retrieval needs are met with precision and ease. For more details on how our services can enhance your document management strategy, please contact our team.