document management for accountants

Discover how effective document management can save you time and money

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Professional document management services from the document management experts

The last couple of years have been very challenging for many businesses. Hopefully the future is looking brighter but as a result of difficulties faced by businesses and organisations of all sizes, many are looking for ways to streamline their systems, improve efficiency and cut costs. From data capture, scanning and archive management, through to hybrid mail and specialist services for schools and legal firms, we offer a wide range of services designed to help businesses and organisations improve efficiency whilst saving time and money.

We can help you in a number of different ways:

  • PDM post: our specialist mail service offers a highly cost-effective way to send and receive mail through a virtual mailbox.

  • PIQNIC: designed to provide a modern approach to work, PIQNIC is powerful software which brings together files, tasks, projects, decisions, teams, communications and document management.

  • Scanning: scanning offers a cost effective and space-saving way to store large volumes and physical documents. Once scanned, documents can be provided in an easily accessible format at a cost equivalent to just four years of physical archiving. The vast majority of documents are suitable for scanning, helping you save space, money and time.

  • Data capture: physical documents not only need lots of storage space, they’re time consuming to search through too! Our data capture service makes files easy to access, enabling you and your team to find the information you need when you need it.

  • Archive management: once documents have been scanned we can offer you a range of secure access and storage options, designed to be integrated into your existing systems if required.

Contact PDM – your document management specialist

We provide a wide range of services which offer effective ways to ensure your business is streamlined and competitive. Our services are designed to help businesses and organisations like yours save time, money and improve efficiency. To find out how, get in touch with us by calling 01274 883459 or email info@pro-doc.co.uk

Document Management Company

Managed document storage vs self storage facilities

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Secure document management solutions from the document management experts

At PDM we are specialists in a wide range of document management solutions. As a leading document management specialist in Yorkshire, we often work with businesses who have used self-storage facilities to store paperwork including business-critical documents.

Whilst many businesses rely upon self-storage facilities to create additional office space or storage space when taking on additional members of staff, for example, it is important to be aware that self-storage does present a number of pitfalls when used long-term.

Firstly, what might be described as a ‘local’ self-storage facility is likely to be anything but. Many are located in out of town locations and business parks. This means you’ll have the additional expense and inconvenience of you, or your staff, having to travel to access the documents you require, or to add additional documents for storage. At best this is inconvenient but at worst can be disruptive and expensive.

Furthermore, as a result of GDPR regulations, organisations must be able to access information in a timely manner if a request for information is received. When documents are stored off-site in an external location, responding to requests in a time frame which complies with legislations could be challenging.

Managed document storage offers the best solution

As a result, successful, efficient document management can only be achieved by having instant access to the documents you need as soon as you need them. Also, you need reassurance that your essential documentation is fully secure and protected from theft or damage. This means that managed document storage offers the most efficient, cost-effective and secure solution.