What are the benefits of digital document management and storage for your business?

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Document management for businesses

Digital document management and storage can offer businesses a number of potential benefits. From space saving through to a reduction in costs, moving to a digitised document management and storage system can help you streamline your business whilst also saving time and money. 

Here are just a few examples of the ways our customers have benefitted from digital document storage:

  • By having all of their documents stored electronically, businesses can save a significant amount of space compared to traditional paper–based storage methods. This can free up valuable office space, or allow businesses to downsize to smaller premises.
  • Electronic document storage can also make it easier and faster to find and retrieve documents when they are needed. This can save businesses time and improve efficiency.
  • Digital document management and storage can also offer greater security for businesses’ documents. Electronic documents can be password protected and backed up regularly, meaning that they are less likely to be lost or damaged.

Overall, digital document management and storage can offer businesses a number of potential benefits in terms of space–saving, efficiency, and security. Here at PDM we offer cost-effective, secure solutions designed to meet the requirements of all businesses and organisations. In addition, we also offer a number of bespoke solutions, especially designed to meet the unique requirements of legal firms, schools, colleges and universities.

Contact PDM – the document management specialists

Please get in touch to find out more and discuss your unique requirements.

document management for schools

Discover our document management solutions for schools and colleges

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The long summer holidays pass incredibly quickly and before you know it, September and a new academic year will have rolled around. Many schools and colleges struggle to cope with and manage the amount of data they have to store. In addition and in view of the strict guidelines which now cover safeguarding and data use, having an efficient document management system could make all the difference.

We have designed a range of document management services, specially designed to help schools, colleges and universities manage and secure they way they handle and store data.

The Department of Education published a document in 2016 entitled “Keeping children safe in education Statutory Guidance for schools and colleges.” This document outlined the responsibilities schools and colleges have when it comes to accurate record keeping, stating that: “all concerns, discussions and decisions made and the reasons for those decisions should be recorded in writing.” As a result, increasing numbers of schools and colleges have addressed the issue by using software designed to handle all aspects of safeguarding, child protection and a wide range of child protection and welfare issues from one central repository.

Helping schools and colleges meet safeguarding guidelines

At PDM we have more than 15 years of experience in scanning and digitising records for a wide range of organisations and businesses. We understand the importance of security, reliability and confidentiality and have in place a thoroughly tested and audited system. Our digitisation for safeguarding service will quickly digitise your paper records, ready for them to be incorporated into your safeguarding software.

Get in touch with PDM

For further information about our document management services for schools and colleges, get in touch by calling 01274 883459 or email info@pro-doc.co.uk

document management storage solutions

How to make new ways of working a PIQNIC

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The way many of us work is looking very different these days to how it was only a few years ago. The COVID-19 pandemic and an increasing desire to improve our life/work balance has led to many people working from home for at least part of the time. Whilst there’s no denying that a more flexible attitude to the working way is a great way to improve staff well-being and retention, it can be difficult to find strategies which connect teams and maintain productivity.

Discover a new way of working with PIQNIC

PIQNIC is an innovative single smart software problem which is designed to deliver a modern approach to work. Created to connect teams and bring information and workflows together into one place, PIQNIC has been developed to help businesses discover a new, smarter way of working.

So how does PIQNIC work? Well, the chances are that you’ve already heard of or used software platforms which many different workflows such as tasks, files, projects, teams and communications. However, the big difference between other run-of-the-mill business software products and PIQNIC is that PIQNIC also includes highly secure and extremely powerful document management. As a result, increasing numbers of the businesses we work with are now using PIQNIC because it offers them a number of benefits including:

  • a smart approach to work which meets today’s challenges and flexible working patterns
  • information is securely stored and safeguarded, whilst also providing instant access
  • the need for multiple software and apps is eradicated
  • everything is managed in one place: from document management and storage, through to project management and decision making
  • reliance upon distracting, time-consuming meetings and emails is reduced
  • all information, data and communications are 100% securely
  • business management is made easier

Make running your business a PIQNIC

As Certified Partners to PIQNIC, we’d be delighted to arrange a software demo for you, or to answer any questions you might have. To find out more, please get in touch by calling 01274 883459 or email info@pro-doc.co.uk