Document management and storage solutions provided by PDM

Spring has well and truly sprung , offering the ideal opportunity to tackle all those unfiled documents and bulging filing cabinets! Even the smallest business has documents and records which need to be stored and over time, which means that it’s very easy for paperwork to get out of hand. If paperwork isn’t properly managed and stored, it can start to take over, making it virtually impossible to find the information you need.

Transform your office with our document management solutions

Here at PDM we offer a wide range of cost-effective services, designed to help businesses and organisations of all sizes organise and manage their documents efficiently and effectively. Chaotic document management can lead to inefficient business process, customer dissatisfaction and costly errors. With this in mind, a spring clean of your paperwork and business documents could provide a range of real benefits including:

• Improved efficiency and workflow: once documents have been digitised they can be found and instantly accessed by whoever needs them. Not only does this save significant amounts of time that would otherwise have been spent searching through paperwork, it also make data sharing much easier and more efficient.

• Make more space: scanning and converting documents into digital files means they can be stored online in a safe, secure cloud storage system. Document scanning is suitable for documents of all sizes and shapes, including legal documents, accounts, archives and architectural plans. Online document storage helps to significantly reduce the amount of physical storage space required, making a better working environment.

• Increased security: storing documents online helps to improve security protecting against damage from fire and flood. In addition, documents are safe from the risk of physical theft.

Get in touch PDM – the document management specialists

We offer a range of document management services including document scanning, data capture and archive management. In addition, we also offer a number of specialist services designed to meet the unique requirements of schools and legal businesses.

To find out more about how our services could help you save time and money whilst improving efficiency, get in touch by calling 01274 883459 or email info@pro-doc.co.uk

Transform the efficiency of your HR department with a specially designed document management system

As a result of the nature of their work, unfortunately human resources departments are often very reliant on significant amounts of paperwork. From job application forms, through to staff reviews, feedback and staff management, HR processes tend to be very paper-heavy. This means that storage problems can easily arise as HR documents have to be easy to access and stored for a certain length of time to meet document storage regulations. However, as a business expands and its HR archive multiplies, storing and managing such a large amount of paperwork can become time-consuming and problematic.

Despite the fact that human resources departments can very reliant on paper, an increasing number are moving towards the goal of a paperless office. It’s not hard to see why: it takes a great deal of time to manage staff records and because records have to be stored for duration of employment and beyond (this can be decades when it comes to company pensions), the need to find a digital solution is becoming increasingly urgent for many HR departments.

Store and manage HR paperwork with a digital document storage solution

Digital document storage is the ideal way for HR department to make significant reductions to the amount of paper they add to an already overburdened document storage system. Information can be located, accessed and shared instantly, ensuring digital document storage is an efficient, easily-achievable option for HR departments of all sizes.

However, it is also important to note though that although moving to a digital document storage system is a positive first step to take towards a paperless office, there’s still the issue of storing existing physical paper records. We have the expertise to help with this too thanks to our efficient and cost-effect scanning service. We use powerful scanning equipment which has the capability to scan hundreds of documents a day, converting them into digital files, designed to be stored, managed and searched electronically. Not only does scanning documents in this way have the potential to transform the way your HR team work, it will also improve efficiency, security and helping to cut costs.

Contact us to discover how our document storage systems could help your business

We provide a range of cost-effective services ideal for businesses and organisations of all sizes. To find out how digital document management could transform your business processes, get in touch with PDM by calling 01274 884359 or email info@pro-doc.co.uk

PDM – the document management specialists

Many businesses are looking for new ways of working; especially as a result of Covid-19 and the challenges posed by working from home. Whether you’re looking for ways to manage the ‘new normal’, or are looking for strategies to help you improve productivity, PIQNIC provides the ideal solution.

PIQNIC is a single smart software platform which is designed to manage everything you do: from your teams and communications, through to files, projects, decisions and tasks. However, where PIQNIC differs from other work planning and management software, is that it also provides incredibly powerful and highly secure document management.

PIQNIC can help you to meet the challenge’s of today’s workplaces, store and safeguard your information, eradicate the need for multiple apps and software, manage everything you need to run your business in just one place.

Here at PDM we are proud to be a certified UK PIQNIC partner. If you would like to find out how this powerful software can help you transform the way you run your business and deliver a modern approach to working, get in touch with our team by calling 01274 883459.