Efficient document management is crucial for businesses across all sectors. Professional Document Management (PDM) are at the forefront of providing secure and sophisticated solutions to handle, manage, and store your valuable data with utmost confidentiality. We cater to a diverse clientele including legal firms, accountants, construction companies, and chemical industries, offering tailor-made services that ensure your documents are safe, accessible, and well-organised.

Document Scanning and Data Capture Solutions

For businesses drowning in paperwork, our document management service is a great way to tackle the paperwork mountain! With the capability to handle over 100,000 images per week, our state-of-the-art high-speed duplex colour scanners convert physical documents into a variety of digital formats like TIFF, PDF, and JPG. Whether it’s documents as small as a postage stamp or as large as A0 drawings, our technology accommodates all sizes, ensuring your digital archives are both comprehensive and easy to navigate.

Beyond scanning, our data capture services are designed to simplify the retrieval of information. Through advanced OCR (Optical Character Recognition) technology, we transform scanned documents into editable and searchable formats. This not only speeds up document retrieval but also integrates seamlessly into existing systems, enhancing workflow efficiency and reducing operational costs.

Archive Management and PDM Post

Our archive management solutions use powerful cloud-based software to offer secure and real-time access to archived documents, allowing you to retrieve information anytime, anywhere. This is coupled with PDM Post, our hybrid mail service that bridges the gap between physical and digital correspondence. By uploading letters to the PDM-Post portal, businesses can reduce printing costs, lower postage expenses, and eliminate the need for cumbersome franking machines.

Specialised Legal and Mailroom Services

Preparing court bundles is a specialised task that we handle with precision. We replicate the original documents in both digital and physical formats, tailored to meet specific legal requirements. Our legal copying services ensure that all reproductions are accurately billed and recoverable, allowing legal professionals to focus on their core responsibilities without the added stress of document management.

Our mailroom services streamline the processing of incoming and outgoing mail. Physical mail is digitally captured upon receipt and made available through the PDM-Post portal, ensuring timely and secure delivery of your communications.

PIQNIC: A Smart Platform for Modern Workflows

Embracing modern work solutions, PDM offers PIQNIC, a smart platform that manages tasks, files, projects, and communications in one unified place. This system not only enhances productivity by consolidating all business functions but also secures data with robust document management capabilities. PIQNIC’s intuitive design and powerful features allow organisations to meet today’s business challenges head-on.

Contact the Document Management Experts

At Professional Document Management, we are dedicated to enhancing your business operations through efficient document management solutions. Our services are designed to save space, time, and money while increasing security and accessibility to your critical information. For a consultation or to learn more about how our document management solutions can benefit your organisation, contact our team today.

 

In today’s fast-paced legal environment, the management of documents and data is more crucial than ever. Legal firms are frequently inundated with paperwork, from client files to court bundles, and the efficient handling of these documents can significantly impact a firm’s success. At PDM we are leading professionals in document management. We provide a suite of services, tailored to the unique needs of the legal sector, helping to revolutionise how law firms handle their paperwork.

Document Management Services for Law Firms

Our services are designed to allow organisations to focus on their core competencies, rather than being bogged down by the ever-growing mountain of paperwork. For legal firms, this is particularly beneficial. The nature of legal work often involves sifting through vast amounts of data, analysing documents for relevance, and ensuring that all paperwork is easily accessible and organised. Our services address these challenges head-on.

Preparing court bundles from captured data and archived documents is one of our areas of expertise. We are able to reproduce these bundles in large volumes, adhering to the specifications of the original bundles. This is invaluable for legal firms, especially when faced with tight deadlines and the need for accuracy. Moreover, our efficient hybrid mail service, known as PDM Post, bridges the gap between physical and digital mail, ensuring that law firms can communicate effectively with their clients and other stakeholders.

Another significant advantage of our services is the integration capability of their online document archiving tools. These tools can seamlessly integrate with other professional systems, such as E-discovery and E-disclosure tools for solicitors. This integration ensures that lawyers can access the documents they need, when they need them, without having to switch between multiple platforms. The cloud-based document archiving software we provide is not only secure but also offers flexibility. Legal professionals can access documents from anywhere, at any time, ensuring that they can work efficiently, even when on the move.

Security and confidentiality are paramount in the legal sector. Recognising this, we place a strong emphasis on these aspects. As such, our services are trusted by a diverse range of clients, from legal professionals to accountancy firms and construction companies.

Contact PDM – the Document Management Experts

Our specialist legal services offer a comprehensive solution for law firms looking to streamline their document management processes. From scanning and archiving to data capture and mail services, PDM provides a one-stop-shop for all document-related needs. By partnering with PDM, legal firms can ensure that they remain at the forefront of efficiency and innovation, allowing them to deliver the best possible service to their clients. If you’d like to find out how we can help you take control of and manage data, why not get in touch today?

Document management services designed to improve efficiency

In the fast-paced world of business, efficiency is the key to success. At Professional Document Management (PDM), we understand this fundamental truth and have dedicated ourselves to providing services that help businesses streamline their operations, save time, and cut costs. Our range of services, including document scanning, OCR, data capture, and digital mailroom services, are designed to help businesses and organisations manage their documents more effectively.

Our document scanning service is a prime example of how we can help businesses improve efficiency. By converting physical documents into digital formats, we eliminate the need for physical storage and make it easier for businesses to access, manage, and share their documents. This not only saves time but also reduces the costs associated with physical storage and document retrieval.

Discover our range of document management services

In addition to document scanning, we also offer OCR services. OCR, or Optical Character Recognition, is a technology that can convert different types of documents, such as scanned paper documents, PDF files or images captured by a digital camera, into editable and searchable data. This can be particularly beneficial for businesses that deal with large volumes of paperwork, such as invoices or contracts, as it can significantly speed up data entry and reduce the risk of errors.

Our data capture services further enhance the efficiency of businesses by automating the process of extracting important information from documents. This can be particularly useful for businesses that need to process large volumes of forms or surveys, as it can significantly reduce the time and effort required to extract and analyse the data.

Finally, our digital mailroom services can help businesses streamline their mail processing operations. By digitising incoming mail, we can help businesses reduce the time and effort required to sort and distribute mail, thereby improving efficiency and reducing costs.

Get in touch with PDM – the document management experts

At PDM, we pride ourselves on our ability to provide fast, efficient, and highly cost-effective solutions for managing, protecting, and sharing documents. We work with a real emphasis on security and confidentiality, which is why we’re trusted by clients across a range of professions, from those in the legal professions to accountancy firms, construction companies, and those in the chemical industry.

The services offered by PDM can provide significant benefits for businesses and organisations looking to improve efficiency, save time, and cut costs. By taking the hassle out of document management, we allow businesses to focus on what they do best – running their business. So why not get in touch with us today and find out how we can help you streamline your document management processes?