scanning legal documents

Specialist document scanning services for legal firms

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Legal document scanning

As specialists in legal document scanning, here at Professional Document Management we understand the challenges many legal firms face when it comes storing, organising and indexing a growing number of documents.

We offer a range of legal document scanning services, designed to convert paper documents in into digital files, helping you improve efficiency, increase office space and ensure you comply with data security legislation.

Storing legal documents in an electronic format offers a number of significant benefits including increased security, the ability to access documents from any desktop at any time, and to save valuable storage space.

At Professional Document Management we take great pride in offering exceptional customer support  and when you work with us, you’ll be able to enjoy all the benefits of our expertise in legal document management. We work on a diverse range of projects and have invested in the very latest state of the art document scanning equipment, designed to produce high quality scanned documents in digital files in the format of your choice.

Choosing our legal document scanning solutions could offer you the following benefits:

  • Legal documents and paper records are scanned and converted into electronic files in a range of digital formats.
  • We offer a number of different document management systems, with options to suit all budgets and requirements.
  • Converting legal documents into electronic files helps to improve records management and efficiency as information can be accessed at any time, from any desktop at the touch of a button.
  • Office storage space is at a premium and with this in mind, reducing the amount of storage space you need for paperwork can help to enhance the cost effectiveness of your business premises.
  • We work with law firms of all sizes and our services can be tailored to suit the individual requirements of your business.

Contact Professional Document Management to find out more about our legal document scanning services

For further information on the benefits our legal document scanning services could offer your business, please get in touch with our team by calling 01274 883459 or email info@pro-doc.co.uk

 

Why is Professional Document Management the perfect partner for your paper efficient office?

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Because we provide an expert professional document scanning service, and our clients know that they can trust us with their highly valued documents, privacy, deadlines along with the production of quality digital images.

 

So, what is the benefit to my organisation?

The cost of Premium Office Space

All those full shelves and filing cabinets of archived paperwork occupy valuable and expensive office space. Scanning returns this space so it can be used more productively.

Wasted time of manual Document Retrieval

No more trips to the filing room in the hope of finding specific documents.

The accurate indexing of digital files alongside the use of OCR, means that documents can be found quickly. They can be searched by document title or using a keyword search meaning you can retrieve what you need when you need it, quickly and efficiently.

Data Protection

Data protection is of the upmost importance and our systems are GDPR compliant.

Our scanning service is fully compliant to BIP 0009:2008 Scanning Standards.

All data transfers across the web are end to end encrypted and where media is provided, it is in a robust encrypted format.

Disaster Recovery

Our scanning service allows you to manage risk.

Unfortunately, the unthinkable does happen and the storing of hard copy documents leaves them at risk of getting irreplaceably damaged due to damp, flood and fire.

Scanning ensures that your documents and the valuable information they hold are protected.

Why Outsource with PDM?

All businesses need to ensure that their staff members are being used to get the best results from their skill set.

Without substantial investment in the appropriate equipment, systems, software and trained operatives, it is a waste of company time and money using well-paid staff from existing departments to scan documents.

Using our comprehensive document scanning service takes care of the whole process…

We collect, prepare and scan the documents.

We check each image for quality.

We name the digital files accurately to your specifications.

We return the digital files in real time using our secure web facility or by encrypted media.

Finally, we securely destroy the original documents or return them.

All scanning is completed within agreed time frames.

Outsourcing your paper archive will allow your staff to avoid the frustration of battling with unsuitable equipment and unrealistic timescales. They can focus on the tasks they are employed and trained to do.

document management services from Pro-Doc

New Year – new approach to document management

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Make 2019 the year you streamline your document management systems

The start of a new year is traditionally the time when we make resolutions for the year ahead. This year, rather than setting yourself the usual challenges of getting more exercise or cutting back on cakes and biscuits, why not focus upon improving the way you manage your businesses documents?

A streamlined document management system can offer a huge range of benefits, not least being able to find documents when you need them! Document management is so much more than a tidy office and when done efficiently, could help you save significant amounts of time and money. Here are just a few examples of how improving your approach to document management could help:

  1. Whilst a tidy office is just one benefit of efficient document management, it’s important not to underestimate the power of de-cluttering! A tidy office looks professional and goes a long way towards helping to boost the image of a business. In addition, there’s nothing worse than mounds of unfiled paperwork which has to be sorted through by hand to find information. The most effective way to resolve these problems is by switching to a digital document system which isn’t as difficult as it sounds. Documents are scanned using powerful high resolution scanners, before being converted into a digital format designed to be stored electronically. Digital documents can be searched in seconds and scanning is suitable for all types of documents; from architectural plans and invoices, through to historical archives, legal documents and medical records.
  2. Digital document management offers an unbeatable way to improve efficiency as rather than wasting time searching paperwork, documents can be searched at the touch of a button. This improvement in efficiency enables teams to get on with their jobs, enabling them to complete work quickly and meet important deadlines.
  3. Paper documents are highly susceptible to loss and damage – for the majority of businesses the loss of all paperwork in a fire or flood would be devastating. The safest solution is to store information online rather than in a filling cabinet! Online document storage is highly secure and information can be assessed as and when you need it, regardless of where you are.

Here at PDM we offer a range of cost-effective document management and storage solutions, designed to offer businesses and organisations of all sizes an efficient way to store, organise and retrieve information. If you would like to find out more about how can help you make the move to digital document storage, please don’t hesitate to get in touch by calling 01274 883459 or email info@pro-doc.co.uk