Send and receive mail to and from your desktop

Sending mail is expensive and time-consuming and when you take into account the ever-increasing price of consumables such as paper, toner, envelops and stamps, the costs can be significant. Here at PDM we now offer a hybrid mail service, designed to provide a cost-effective, secure alternative to traditional paper-based mail.

PDM-Post Outgoing Hybrid Mail

Sending mail through PDM-Post is simple. Letters are uploaded to the PDM-Post portal; this can be done in a range of formats including PDF or Microsoft Word and you’ll be given the option to upload just one letter or a batch. All postcodes are validated before items are sent, putting an end to incorrectly addressed items, and you’ll receive verification once items are posted. Last and by no means least, a copy of each of your letters will be stored in the PDM-Post portal and you’ll receive a notification is a letter is returned as undelivered.

PDM-Post Incoming Mail

Our incoming mail service is ideal for all businesses and is perfect if you run your business from home and would like to keep your address private, or spend time working away from the office. Your mail is collected from a private PO box and then delivered to our secure production centre. Hard copy mail is opened and the contents digitally capture before being sent directly to your PDM-Post portal inbox. Post can be downloaded from the portal and incorporated into the system of your choice and as an additional option, mail items can be sorted and name to meet your requirements, e.g. by the date received, details of the sender or the individual recipient.

The business benefits of PDM-Post

Using PDM-Post can help you save money by reducing the amount you spend on consumables such as paper, toner and stamps, whilst freeing up staff time. To find out more about how sending and receiving your mail from your desktop can help you make substantial savings, get in touch by calling 01274 883459 or email info@pro-doc.co.uk

Is shredding the best way to destroy unwanted documents?

The answer to this question is no, not necessarily! Thanks to developments in the systems used scanning and document management technology, there’s been a major shift from a total reliance on paper to regular use of electronic document storage. However, although paper documentation can be lost or damaged, they can also necessary if absolute proof is required. With this in mind, many businesses, especially those in the legal sector, find having an archive store of paper documentation extremely reassuring. It is this reliance upon paper which deters many businesses from taking advantage of the wide range of document storage solutions available.

Are you ready to go paper-free?

Although the reality of an entirely paperless office is still some way off, the move towards paperless document storage systems seems unstoppable. However, even in this new age of cloud storage , destroying paper documentation can feel very alarming, making many companies reluctant to move towards an entirely digital system.

Most paper documents are shred because they are no longer required and with the intention of freeing up what is often much needed storage space. However, there are documents to which the normal rules don’t apply; and title deeds, tax documents, leases, wills etc. must be kept. There is still a general misconception though that this type of important documentation has to be stored in its original paper format but this is not the case. If digital documents are captured, stored and managed correctly, they are just as valid as their paper counterparts.

Why move to electronic document management?

Moving to an electronic document management system is a sensible decision for several reasons. Not only does efficient document management mean so much more than scanning and storing documents digitally, it also offers the capability to capture data to drive fully automated processes. There’s also no doubt that electronic document management is an excellent way to help solve the problems of physical storage and it can also prove revolutionary when used as to track payments, for example, or to automatically approve a range of legal documents.

Whether you decide to move your business onto a cloud based storage solution, or to make use of a bulk scanning service, electronic document management is transforming from a state-of-the-art luxury to a business essential.

Get in touch with PDM to transform the way you run your business

To find out more about the benefits of electronic document management, or to talk through the best solutions for your business, why not get in touch with PDM today?

We provide document copying and management services for legal firms

Running a law firm often means having to spend significant amounts of time and money copying legal documents. Copying costs can be very difficult or even possible to recoup when charging fees for a case. At Pro-Doc we provide a range of specialist services designed for legal firms, offering an efficient way to save valuable staff time, whilst significantly reducing the costs spent on expensive printer cartridges, toner and paper.

In addition, by using our specialist legal service; you’ll have a way to accurately record the costs that come with copying legal documentation. Not only does this make it much easier to fully cover costs from clients, it will also free up valuable staff time.

Put an end to time-consuming in-house photocopying

Time is money and with this in mind, it’s vital to have access to a safe, secure and reliable legal copying service. Here at Pro-Doc we aim to offer an exceptionally fast turnaround on all legal copying, from court bundles through to conveyancing documents.

E-disclosure services from Pro-Doc

Electronic disclosure or E-disclosure is simply the process which is used to capture, collate, restore and manipulate the large quantities of the legal documentation that is required during the process of disclosure in civil litigation. Designed to identify the required documents from large volumes of unsorted documents efficiently, when E-disclosure is combined with the digitisation of paper documents, the result is a comprehensive library of documents, designed to enable a full disclosure.

Contact PDM to discover how our specialist legal services could help cut costs and improve efficiency

The specialist legal services we offer are designed to provide a reliable, effective way to capture, store and manage legal data. If your business is struggling to cope with the cost and management of large volumes of paperwork, why not make use of our services? Not only will our specialist legal services help free up valuable time, they also offer a more efficient way to accurately pass on the costs of document copying directly to your clients.

Contacting us is easy: simply call 01274 883459 or email info@pro-doc.co.uk

PDM-Post Hybrid Mail services for businesses and organisations of all sizes

We recently launched our brand new Hybrid Mail service and with this in mind, we thought we’d outline some of the benefits PDM-Post could offer your business or organisation.

Save time and money with PDM-Post

Sending out mail is expensive and when you take into account the cost of buying paper, ink for your printer, envelopes, mailing labels and stamps, bulk mailing can prove extremely costly indeed. Our Hybrid Mail service is available for mailings of all sizes and with no minimum volumes, is ideal for businesses and organisations of all sizes. Here are just a few examples of how using this new service could save you time and money:

• Printing out paperwork to mail is expensive, taking into account the cost of paper, printer ink, photocopying, envelopes etc.
• Choosing a Hybrid Mail service is a great way to reduce your business’s carbon footprint by cutting the amount of paper and print consumables you use.
• Expensive franking machines and photocopier toner are no longer required.
• Staff can make better use of their time, rather than spending time processing incoming and outgoing mail.
• Our prices are lower per envelope and postal charges.
• No minimum volume – send as much or as little mail as you like.
• You have the option to use either our Outgoing Mail or Incoming Mail services or both.

Designed to provide complete flexibility, our Hybrid Mail services have been carefully developed to help you save time and money. We have many years of expertise in secure document management and by working with us, you’ll have the reassurance of knowing that your company is in safe and reliable hands.

Contact PDM – the document experts

If you’d like to find out more about our Hybrid Mail services, or to obtain a free, no-obligation quote, get in touch with us by calling 01274 883459 or email info@pro-doc.co.uk

Cost effective postal services from the document management specialists

Bulk mailing can be expensive, costing considerable amounts of money and staff time. Our brand new PDM-Post service has been carefully designed to help organisations cut the cost of printing and processing both inbound and outbound mail.

What is PDM-Post?

PDM-Post Outgoing Hybrid Mail

• Letters are uploaded by the user to the PDM-Post portal. This can be done using a variety of formats including Microsoft Word or PDF. They can be uploaded individually or en-mass.
• All post codes are validated prior to postage which eliminates the cost of incorrectly addressed items.
• Verification of posting using the PDM-Post portal.
• Notification is made to you for any letters returned e.g. people have moved away.
• A copy of each letter sent will be stored in the PDM-Post portal.

PDM-Post Incoming Mail

• Mail is collected from a dedicated PO box and delivered to our secure production centre.
• Your hard copy mail is opened and digitally captured.
• Your mail is sent directly to your PDM-Post portal inbox.
• From our secure PDM-Post portal your mail can be downloaded and then incorporated into a system of your choice.
• As an option mail items can be named and sorted as you require, this could be using the date received, the details of the sender, and the individual recipient. This metadata is also available in a variety of formats which could enable the direct import to your existing systems.

What are the benefits of PDM-Post to your organisation?

1. Reduced printing costs.
2. Paper consumption reduced.
3. No further need for costly franking machines, toner etc.
4. Staff can spend time doing productive tasks instead of processing in/outbound mail.
5. Lower cost per envelope and postal charges.
6. No minimum volumes
7. You are can chose to use either or both services.

By sending and receiving mail directly to and from your desktop you can make substantial savings on mail costs.

Get in touch to find out more

If you would like to find out more about how our PDM-Post service could save you time and money, get in touch by calling 01274 883459 or email info@pro-doc.co.uk