document management solutions

The latest trends in document management

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Document management solutions from the document management specialists

While many businesses have embraced the benefits of moving from paper to digital documents, the majority either haven’t taken maximum advantage, whilst a significant number still haven’t tried going digital at all. As a result, thanks to the significant changes to the ways many of us have had to work as a result of the current pandemic, a number of document management trends have emerged.

Important document management trends:

  • Cloud computing is proliferating at lightening speed: although the benefits of cloud computing have been widely recognised for some time, the current pandemic has forced many businesses to come onboard for the first time. All that’s needed is an internet connection and cloud computing enables access to the files and documents you need, regardless of where you are. This has enabled the countless numbers of people who are now working from home to access information, collaborate with colleagues and share data – all at the touch of a button.
  • Changing workplaces call for a mobile-friendly environment: there has been a recent and significant demand for document accessibility away from the traditional workplace through a range of online devices such as smartphones and tablet. Whether driven by the challenges we currently face – see previous bullet point – or a trend which would have emerged regardless, increasing numbers of end users are making the most of mobile technology to access work-related information.
  • Improvements in security: as it becomes easier to access and share data, an unfortunate by-product of this is a rise in cyber crime. Although securing content will remain a significant challenge, a wide range of highly-effective security solutions are available, designed to provide the protection businesses need.

Get in touch with PDM

To find out more about the benefits that moving to a digital document management system could offer your business, or to discuss your requirement, get in touch with PDM by at info@pro-doc.co.uk or call 01274 883459.

document management services

Get your business ready for the ‘new normal’

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Document management solutions by the document management professionals

As increasing numbers of businesses are considering how they’ll mange the ‘new normal’: keeping everyone working together but at a safe distance, finding new ways to collaborate and share information is becoming increasingly important. Here at PDM we work with businesses and organisations of all shapes and sizes; offering a wide range of cost-effective solutions, designed to make it as easy as possible for business to run smoothly and efficiently.

What is document management?

The solutions we provide can be thought of as a virtual filing cabinet. However, unlike a physical filing cabinet, the documents stored inside can be shared and accessed regardless of where the users are located. Instead of being stored as paper or ‘hard’ copies, documents are securely stored in the ‘cloud’ where they are instantly available for access by those who need them. Storing documents in this way offers a wide range of benefits which are incredibly useful at the best of times, but during the current situation could provide a way for your teams to return to work. The benefits of moving to a virtual document management system include:

  • Fast and efficient ‘share-ability’: documents can be shared, read, accessed or updated by any member of staff. Or, for secure documents, access permissions can be set to protect sensitive data.
  • Security: unlike physical documents, virtual ones cannot be lost, stolen or damaged.
  • Improved efficiency: instead of spending time searching through filing cabinets or folders for the information they need, your teams will be able to access and share information at the touch of a button. Not only does this vastly improve efficiency, it can also lead to significant cost savings.
  • More space: although most of us aren’t at work at the moment, moving to a digital document management system can help you free up physical storage space.
  • Versatility and flexibility: digital document management and archiving is suitable for all types of documents; from architectural plans and historical archives, through to financial or legal paperwork. Our systems are highly flexible and we can provide solutions to meet the unique requirements of your business. In addition, we also offer bespoke services for schools, colleges, universities and legal firms.

Get in touch to find out more

To discover how our document management systems can help you meet the challenges of the ‘new normal’, bet in touch with PDM by calling 01274 883459, or email info@pro-doc.co.uk

document management systems

Systems designed to help your team work together whilst they’re apart

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Document management systems from the document management specialists

This week has seen the introduction of a new set of rules governing the current lock down situation. Increasing numbers of people are considering returning to work, providing it is safe to do so, whilst many will be working from home for some time to come. With this in mind, many businesses are facing the challenge of ensuring they operate as normal, whilst protecting their staff, clients or customers.

Effective document management can play a crucial part in efficient remote working as it enables teams to work and collaborate together whilst they are apart. From file sharing and editing, through to access to archives and remote file storage, at PDM we offer a wide range of solutions designed to help you keep your business running during difficult times.

Get in touch with PDM to find out more

Our services include archive management, scanning services, data capture, hybrid postal services and specialist services for legal firms, schools and colleges. If you would like to find out more about how we can help you and the benefits of digital document management to your business, get in touch by calling 01274 8838459 or email info@pro-doc.co.uk

document management storage solutions

Working from home: a temporary solution or long-term reality?

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Document management systems designed to help your business cope with the new way of working

Thanks to the Coronavirus pandemic, the majority of people are now working from home. This has meant that many businesses have had to make rapid and significant changes to the way they operate. Home working requires increased remote collaboration and to be successful, team members must be able to have the information they need without having access to the office filing cabinet!

Here at PDM we offer a wide range of document management solutions, designed to help you and your team work efficiently whilst away from the office, ensuring your business stays efficient and reacts effectively to this new way of working.

These are just some of the ways that moving to an electronic document management system could benefit your business; not just during the current lock down but also for the years ahead:

  • Share, send and receive documents, files and information at the touch of a button. Once documents have been scanned, we can covert them into a format that works for you. All types of documents can be scanned, from invoices and purchase orders, through to legal paperwork, architectural plans and historical archives.
  • Collaboration and efficiency are vastly improved as staff spend less time looking for the information they need, freeing up their time and enabling them to concentrate on more important tasks.
  • Space is saved as many thousands of documents can be stored digitally, helping you free up valuable storage space and save money on costs.
  • Online document storage is a safe and secure, ensuring your business-critical documents are protected from theft or risk of loss and damage.

Get in touch with PDM – the document management experts

It looks as though many of us could be working from home for some time to come. To find out how our document management solutions can help your business cope with the challenging times ahead, get in touch with us by calling 01274 883459 or email info@pro-doc.co.uk

document management systems

We can help you prepare your business for the future

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Save time, space and money with a document management system from PDM

As a result of the current Coronavirus pandemic, many businesses have been forced to temporarily close or make significant changes to the way they operate. Not only is this hugely disruptive, it is also incredibly expensive. Lock down won’t last forever though and when normal life resumes, businesses who are prepared to hit the ground running are more likely to bounce back.

Effective document management might, in the grand scheme of things, might seem like the least of your worries at the moment. However, choosing to switch to a digital document management system allows businesses like yours to focus on the real issues, rather than managing a paperwork mountain.

Professional document management services

We offer a wide range of professional document management services which are suitable for businesses and organisations of all sizes. From scanning services and data capture, through to archive management and specialist services for schools, colleges and legal businesses, we can help you save time, improve efficiency and free-up valuable storage space.

Moving your paper-based system to a digital document management system is straightforward and we’ll start by scanning documents using our high-speed duplex scanners. All types of documents can be scanned, regardless of age, type or size: from financial documents and archives, through to architectural plans, books and microfiche.

Once documents have been scanned and converted into digital files, the information within them is scanned to make it easily accessible. This means that you’ll be able to find and share the information you need at the touch of a button, rather than having to sort though paper files. We have the expertise to capture data from files in different levels of detail so whether you simply need the titles, or multiple fields within documents, to allow for forward processing through a wide range of business applications.

Future proof your business with a document management system from PDM

If you would like to find out more how we can help you prepare your business for the future whilst saving time and money, get in touch with PDM to discuss your requirements.

scanning legal documents

Litigation Services from PDM

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Designed to provide assistance to corporate legal teams and outside counsel, PDM Litigation Services offer a cost effective way to manage all phases of e-discovery. We have the expertise to to support and guide you through the e-discovery process, serving you as an extension of your legal and litigation support teams.

We can help you and your team in a range of ways, from Data Collection and Collection Strategy, through to support during negotiations, Data Reduction and Search Consulting. Our experienced team will work closely with you throughout, providing you with efficient, cost-effective and reliable services.

Get in touch with PDM

We offer a wide range of services designed to help businesses and organisations save time and money whilst improving efficiency. From specialist services for legal firms and schools, through to archive management, scanning services, data capture and hybrid mail, our services will help you meet the challenges of data management and document storage.

To find out more or to discuss your requirements, get in touch with PDM by calling 01274 883459 or email info@pro-doc.co.uk

document management systems

Is your business ready for the challenges ahead?

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Make it easier for your team to work away from the office with our document management systems

The spread of Corona virus means that increasing numbers of businesses are looking for practical ways to make it easier for staff to work from home. Businesses which still rely on paper-based systems are likely to find the transition harder to deal with. However, here at PDM we provide a wide range of document management systems, designed to make accessing information and collaboration whilst away from the office as simple and efficient as possible.

Document management designed to help you run your business – no matter where you are

From data capture and scanning services, through to hybrid mailboxes and specialist services for schools and legal firms, we offer a range of flexible, cost-effective way to take control of document management. Moving to digital document management not only makes working from home possible, it can also free up staff time whilst helping you save on money and office space.

Transferring your paper documents into a digital format is simple and starts with our scanning service. We have the expertise to digitally scan documents of all types and sizes, from correspondence and financial documents, through to archives and architectural plans.

Once documents have been scanned and digitised, the information within them can be captured in a level of detail which meets your individual requirements. The resulting digital documents are fully searchable and will be stored in a fully secure online ‘cloud’ or in the management system of your choice. Your team will be able to find and access the information they need regardless of where they are, helping to ensure that working away from the office is practical and efficient.

Get in touch to discover the benefits of our professional document management services

To find out more about how we can help your business cope with changing, challenging times, get in touch with PDM by calling 01274 883459 or email info@pro-doc.co.uk

document management solutions

Save time and money with a new approach to document management

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Discover our range of document management services

From archive management and scanning, through to data capture and hybrid mail, our services cover all aspects of storing, sending, receiving and organising documents. We can help you take control of your processes, helping you save time and money whilst improving efficiency. Here’s how:

  • Scanning services: a new approach to document management starts with scanning. We’ll scan your documents – regardless of size, age or type – before turning them into an easily accessible format.
  • Data capture: not only do physical documents take up at a lot of storage space, it also takes time to search through them, no matter how well organised they might be! We have the expertise to capture data from scanned and digitised documents, ensuring they’re easy for you to access, share and store.
  • Archive management: once documents have been scanned or data capture has taken place, we can offer you a range of options as to how you’d like to access the information. We can provide documents to you in a huge range of media types and also offer a secure online transfer service. Once you have your digital documents, you’ll be able to integrate them into your existing systems, making it easy to incorporate new digital documents in the future.
  • Hybrid mail: PDM-Post is our new hybrid mail service and is designed to make sending and receiving mail as quick, efficient and cost effective possible. From private PO box services and bulk mailings, we can help you cut the costs associated with business post.
  • Specialist services for schools: schools, colleges and universities have a range of obligations in terms of safeguarding and data protection. We can help you meet your requirements whilst saving time and money on document management.
  • Specialist legal services: designed to meet the unique requirements of legal firms, our specialist services will ensure you recover the cost of copying legal documents. We also offer a range of e-disclosure services.

Get in touch with PDM

To find out how we can help you save time, money and improve efficiency, get in touch by calling 01274 883459 or email info@pro-doc.co.uk

document management and storage solutions from PDM

Is your business drowning in paper?

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Tackle your paperwork mountain with our document management services

Whether your business systems are still entirely reliant upon paper, you struggle to find storage space for documents, or your office is cluttered with piles of un-filed paperwork, it sounds as though your business is drowning in paper!

Here at PDM we offer a range of document management solutions, designed to help businesses take control of their systems and manage paperwork better. Our services are ideal for businesses and organisations of all shapes and sizes so whether yours is an SME or large corporation, we can help.

The business benefits of effective document management

Whether you’re looking for practical ways to become more organised and create space, or are looking for a streamlined, efficient approach to finances or HR, our document management services offer a range of benefits:

  • our services are efficient, secure and cost effective
  • transferring paperwork, archives or documents into a digital format provides a highly effective way to create more space
  • digital documents can be searched at the touch of a button, helping you and your team save time when looking for important information
  • digital documents can be incorporated into the systems you already use
  • documents are securely stored and protected from the risk of theft, fire or flood
  • we have the expertise to scan and digitise documents of all types and ages; from postage stamp size through to architectural plans and historical archives

Get in touch with PDM and start transforming the way you run your businesses

Our services can help you transform the way you run your business. If you would like to find out more, get in touch with us by calling 01274 883459 or email info@pro-doc.co.uk

archive management systems

Organised or chaotic: what’s your approach to archive management?

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Archive management solutions to suit all budgets and requirements

If your approach to archive management is a little ad hoc, with a tendency to ‘file’ things in piles and continuously put off organising paperwork, the chances are you find it difficult, stressful and time consuming to find the information you need. However, having an organised approach to archive management can help you save time and money whilst improving efficiency.

Here at PDM we offer a range of archive management services, with options to suit all budgets and requirements. Once documents have been scanned or the data captured, you have several options open to you as to how you’d like to be able to access the information. In addition, we are also able to provide digital versions of your documents in a huge arrange of media types. Once your documents have been digitised, they can then be managed using your existing system, whilst new documents can be easily incorporated.

In addition, we are also able to provide any document management and archive systems you require; ranging from free of charge basic document archive applications, through to comprehensive cloud-based management systems.

Cloud-based, electronic document management is safe, secure and cost effective. In addition, managing your documents in this way will help you save time, free up storage space and improve efficiency. Suitable for documents of all ages, shapes and sizes, digital archive management could help you transform the way you run your business or organisation.

Get in touch with PDM

To find out more about our archive management services, get in touch by calling 01274 or email info@pro-doc.co.uk