Improve the efficiency of your Accounts Department with OCR

OCR (optical character recognition) software has long been recognised to be a beneficial way for Accounts Departments to process high volumes of paper and electronic documents quickly and efficiently. However, despite that fact that OCR has been widely used for some time, many Accounts Departments are failing to make the most of the benefits that the technology can offer.

What is OCR?

OCR is feature of digital scanning which converts typed, printed and handwritten documents into a digital text format. Ideal for wide range of different documents including receipts, invoices, debit and credit notes, OCR allows different members of an accounts team to quickly search and then edit documents using a computer programme.

The OCR systems we use here at PDM are designed to extract the information you need from within documents in a wide range of formats. Not only does OCR reduce the human errors which can occur with manual data entry, OCR software can also be designed to check for duplicate transactions, helping to ensure that all documentation is completely accurate.

Using OCR offers a range of benefits including:

• reduced need for time-consuming manual data entry
• a reduction in costs
• invoices are processed faster
• productivity increases
• enhanced data accuracy
• more office space as less storage is needed for paper documents
• efficiency is improved as less time is spent looking for information

Contact Pro-Doc

We offer our clients a wide range of cost-effective document management and storage solutions, designed to reduce costs and improve efficiency.

If you would like to find out more about the benefits that OCR software could offer your business, or to discuss your individual requirements, please don’t hesitate to get in touch with us today.