Paper-based document management systems not only require significant amounts of physical storage space, they also generate the need for additional resources such as paper, files, folders, toner cartridge…the list goes on! Switching to a digital storage system is a great way to reduce your need for a physical document ‘infrastructure’, whilst also helping to improve efficiency and cut costs. With this in mind, here a few examples of how moving from paper to digital document storage can help you increase your green credentials whilst decreasing your consumption of office consumables.

• There’s no doubt that a lot of room is required for storing paper files and documents! Even the smallest businesses are likely to have at least one filing cabinet stuffed full of paperwork but for large businesses, document storage can take up significant amounts of room. Switching to a digital document management and storage system makes paperwork a thing of the past, with solutions designed to cover everything from file storage and sharing, through to receiving and sending mail.
• Paperwork requires a huge amount of paraphernalia; from paper itself, through to files, space to store files, paper clips, ink and toner cartridges, envelopes and postage stamps. Moving to digital document storage can help you make significant savings on office consumables by dramatically reducing your use of paper.
• A reliance upon a paper-based system makes it difficult to improve efficiency and speed up processes. Digital document management makes finding and sharing documents as simple as pressing a button, whilst systems can be easily designed to improve work flow, enhance customer service and improve staff efficiency.

Contact the document management experts

At PDM we provide a wide range of cost-effective solutions designed to help businesses and organisations of all sizes save money and improve efficiency. To find out more about how we can help you transform the way you run your business, why not get in touch?