Transform Your Records with Our Document Scanning Services
At PDM we know that paper files can weigh down an organisation. Large archives take up valuable space, retrieval is slow, and security can be difficult to manage. By scanning documents and turning them into digital files, we give our clients faster access, stronger protection and a more flexible way of working.
Why organisations choose to scan
Keeping information locked away in boxes or cabinets means it is harder to share and slower to find. By moving to digital, you reduce storage costs and free up office space, while also gaining the ability to retrieve files in seconds. Teams can collaborate more easily, whether in the office or working remotely. Digital files are safer in the long run too, with secure backups reducing the risk of loss from fire, flood or theft.
Our approach to document management
We place great emphasis on security and confidentiality at every stage of the process. From collection and transport through to scanning and file delivery, our procedures are designed to keep your information safe. Every document is handled with care, and the resulting files are delivered in the format you prefer, such as PDF or TIFF.
For clients who need more than a straightforward scan, we offer data capture. This allows us to pick out fields such as names, dates, invoice amounts or reference numbers. The result is a set of digital files that are not just images, but also working resources that fit into your daily operations.
Integrated document management systems
Many of our clients already work with software such as Sage or legal e-discovery tools. Our digital archive can link into these platforms, which means you don’t have to spend time moving documents manually. The aim is always to make your scanned files useful from the first day you receive them.
Specialist services
We have particular experience working with solicitors. Our team produces court bundles to exact specifications, scanning and organising large sets so that they are ready when you need them. We are equally equipped to manage bulk volumes in other sectors, whether that means scanning account files, construction drawings or chemical records.
Whatever the size of your archive, we bring the scanning equipment, manage the workflow and deliver accurate results on schedule.
Accessible and secure archives
Once your files are scanned, they can be stored in our cloud-based archive. Access is limited to authorised users only, giving you peace of mind. Staff can retrieve files wherever they are, without relying on physical storage. For many clients, this has transformed the way they work, saving time on every retrieval.
Cost and environmental benefits
Digitisation reduces the need for physical storage, lowers retrieval times and cuts transport costs. It also supports sustainability, as less paper is used and fewer resources are tied up in filing and storage.
How our document scanning services can help you
Our document scanning service is about providing a reliable, secure and practical way to handle information. Whether you are a law practice needing bundles prepared, a finance team looking to connect with Sage, or a business faced with a room full of files, we can help you take control of your records.
