Digitisation of Safeguarding Records

At Professional Document Management, we’re experts in the secure digitising of documents.

This has a particular relevance for those working in education where the need for a secure and accurate capturing of paper work for safeguarding records is required in order to be compliant with the latest guidelines.

“Keeping children safe in education Statutory guidance for schools and colleges” was published by Department of Education in September 2016. The document explains that Schools and Colleges have a duty in relation to Record keeping; “All concerns, discussions and decisions made and the reasons for those decisions should be recorded in writing.”

Many schools and colleges have addressed this issue by using software applications for monitoring child protection, safeguarding and a whole range of pastoral, child protection and welfare issues in a central repository.

This allows relevant people to be alerted immediately and senior leaders are able to build a chronology around a student. Reports on vulnerable pupils and pupil groups can be easily produced for Case Conference Meetings, Governors and Ofsted at the touch of a button.

However, to make these systems “complete” existing paper records need to be integrated and this is our area of expertise, with a complete service in Data Capture and Document Scanning to transfer paper documents into an easy to use and secure archive to properly manage important documents within your school.

Professional Document Management has over 15 years’ experience of scanning and digitising records for many organisations.

We provide a fast and reliable service for scanning projects and of course security and confidentiality are of paramount importance and, therefore we have well-tested and audited systems in place to maintain the highest standards. We prioritise the protection of sensitive information whilst offering a reliable and secure means of creating a digitised format of your paper records which are ready to be incorporated into your safeguarding software.

Contact our team by email at info@pro-doc.co.uk or by telephone 01274 883459