Data capture services from Pro-Doc

Not only do physical paper documents take up huge amounts of storage space, it can also be very difficult to search through them to find the information you need. Even the most well organised, orderly office will, at some point, have struggled to track down a crucial piece of paperwork! However, once documents have been scanned and digitised, a number of different approaches can be used to ensure these files can be easily accessed, whenever and wherever you need them.

Capturing the data you need

Data can be captured in the level of detail you need; whether you just need file tiles capturing, or a number of fields within a document, we’ll use our expertise to provide the solutions you need for your business.

In the majority of cases the data in documents is captured using automatic recognition but if this is not possible, here at Pro-Doc we have a data keying bureau with the expertise to manually extract data from documents. Using manual data extraction doesn’t mean that you’ll have to compromise on accuracy as our system is designed to extract data efficiently and with very high levels of accuracy. However data is captured, the resulting digital documents can be accessed and searched in seconds, helping you to improve workflows.

Our data capture service also includes the provision of optical character recognition or OCR. We use specialist and highly reliable character recognition software to convert paper documents into precise, accurate digital formats, providing you with a reliable digital document archive.

Not only does data capture offer super-fast retrieval times, previously paper documents are transformed into editable formats which can be used in software such as Microsoft Word, helping to transform your paper document archive into dynamic, responsive documents.

Find out more about the benefits of data capture

To find out more about our data capture service or to talk through your documents, please don’t hesitate to get in touch with us today for further information.