Although there’s still a month to go until the start of a new year, now is a good time to think about making resolutions for the year ahead. So, instead of setting yourself the usual challenges of getting more exercise or eating healthily, why not focus upon finding new ways to manage your businesses documents?

Streamlining your document management systems can offer a huge range of benefits, not least in terms of being able to find documents when you need them! In addition, efficient document management means more than a tidy office and when done correctly, can help you save significant amounts of time and money. Here are a few examples of how improving your approach to document management could help:

1. Although a tidy office is just one benefit of efficient document management, it’s important not to underestimate the power of de-cluttering. Not only does a tidy office look professional, it will also go a long way towards helping to boost the image of a business. Furthermore, there’s nothing more disheartening than piles of unfiled paperwork which has to be sorted through by hand to find information. Switching to a digital document system is a highly effective way to address these problems and isn’t as difficult as it sounds. Documents are scanned using powerful high resolution scanners and are then converted into a digital format designed to be stored electronically in the format of your choice. Digital documents can be searched and shared in seconds and scanning is ideal for a huge range of documents; from architectural plans and invoices, through to historical archives, legal documents and medical records.

2. Digital document management offers an unbeatable way to improve efficiency. As already mentioned, rather than wasting time searching paperwork, documents can be searched and then shared, if necessary, at the touch of a button. This improvement in efficiency enables teams

   to complete work quickly and meet important deadlines.

3. An additional factor which is often overlooked is that paper documents are highly susceptible to loss and damage; for the majority of businesses the loss of all paperwork in a fire or flood would be devastating. With this in mind, the safest solution is to store information online rather than in a filling cabinet. Online document storage is highly secure and information can be assessed as and when you need it, regardless of where you are.

Contact PDM – the document storage specialists

If you would like to find out more about how can help you make the move to digital document storage, please don’t hesitate to get in touch by calling 01274 883459 or email info@pro-doc.co.uk