Make 2019 the year you streamline your document management systems

The start of a new year is traditionally the time when we make resolutions for the year ahead. This year, rather than setting yourself the usual challenges of getting more exercise or cutting back on cakes and biscuits, why not focus upon improving the way you manage your businesses documents?

A streamlined document management system can offer a huge range of benefits, not least being able to find documents when you need them! Document management is so much more than a tidy office and when done efficiently, could help you save significant amounts of time and money. Here are just a few examples of how improving your approach to document management could help:

1. Whilst a tidy office is just one benefit of efficient document management, it’s important not to underestimate the power of de-cluttering! A tidy office looks professional and goes a long way towards helping to boost the image of a business. In addition, there’s nothing worse than mounds of unfiled paperwork which has to be sorted through by hand to find information. The most effective way to resolve these problems is by switching to a digital document system which isn’t as difficult as it sounds. Documents are scanned using powerful high resolution scanners, before being converted into a digital format designed to be stored electronically. Digital documents can be searched in seconds and scanning is suitable for all types of documents; from architectural plans and invoices, through to historical archives, legal documents and medical records.
2. Digital document management offers an unbeatable way to improve efficiency as rather than wasting time searching paperwork, documents can be searched at the touch of a button. This improvement in efficiency enables teams to get on with their jobs, enabling them to complete work quickly and meet important deadlines.
3. Paper documents are highly susceptible to loss and damage – for the majority of businesses the loss of all paperwork in a fire or flood would be devastating. The safest solution is to store information online rather than in a filling cabinet! Online document storage is highly secure and information can be assessed as and when you need it, regardless of where you are.

Here at PDM we offer a range of cost-effective document management and storage solutions, designed to offer businesses and organisations of all sizes an efficient way to store, organise and retrieve information. If you would like to find out more about how can help you make the move to digital document storage, please don’t hesitate to get in touch by calling 01274 883459 or email info@pro-doc.co.uk