Self storage facilities vs managed document storage
Here at PDM we have many years of expertise in all aspects of document management. As one of Yorkshire’s leading document management companies, we often work with companies who have been using self-storage or lock-up facility to store data and paperwork, including business critical documents.
Many companies rely on self-storage facilities to free up storage space in their offices when having a reorganisation or employing a new member of staff, for example. Although self-storage facilities provide a useful short-term solution, it’s important to be aware of the pitfalls of using this type of storage on a long-term basis.
Your local self-storage facility is likely to be anything but as the majority are situated in out of town locations, at least driving distance away from your office. This means the expense and inconvenience of you or your staff having to travel to access the documents you need which is especially disruptive when a document is required quickly.
More importantly, as a result of the new GDPR regulations, organisations need to be able to access information quickly if a request is received for information. If your documents are stored off-site or inefficiently, it could be difficult to respond to requests as quickly as you need to.
Successful, efficient document management is only achieved by being able to access the documents you need as and when you need them, whilst having the reassurance that they are secure and safeguarded from theft or damage by the elements. With this in mind, managed document storage offers by far the best solution.
Managed documents storage from one of Yorkshire’s leading document management companies
Here at PDM we offer a range of high-quality services, designed to make document management as simple and cost-effective as possible. Regardless of the size or nature of your business, we can help you store your data so that you meet GDPR regulations, free up office space, improve efficiency and reduce costs. If you would like to find out more about how managed document storage could transform the way you run your business, please don’t hesitate to get in touch by calling us on 01274 883459.