document management solutions

GDPR is almost here!

Are you ready to meet your GDPR data management obligations?

With only two days to go until the new GDPR regulations come into force, the chances are that you’re being inundated with emails from companies keen to ensure you agree to continue to receive information from them. If you run your own business, the GDPR regulations can seem daunting and stressful , however they do offer a way to make sure that your customers’ personal information is safe, secure and protected.

Your GDPR checklist

• Make sure you know and understand the personal data you store. Whether it’s names, addresses, email addresses, bank details or IP addresses, it is important to know where the information is coming from, where it’s going and how you plan to use it.
• Do you rely on consent to process personal data? If you do, for example as part of your marketing strategy, this sort of activity could become more difficult under GDPR. Once GDPR is here, you’ll need to ensure that the consent you’ve been given is clear, explicit and specific.
• Take a close look at document security as you’re likely to need to update it. If you’re documents and data aren’t secure at the moment, you’ll need to act quickly to put a system in place.
• Ensure your team are fully trained and should a serious data breach occur, it must be reported within 72 hours. With this in mind, it’s a good ideal to make sure your employees understand what a serious data breach is and integrate systems to flag up problems before a serious problem arises.

Secure document management solutions from Pro-Doc

Regardless of the size of your business, it goes without saying that sensitive information must be stored securely. We help our clients find the best document management system for them, providing ways to improve security, free-up storage space and improve efficiency.

If you would like to find out more about how we can help you improve the way you store and manage data, why not get in touch for further information on our document management services?

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